Draft family photo update emails for you
Every Friday, WebRun opens StoriiCare, checks each resident's activity log and new photos from the week, drafts a short, warm update email to the family for anyone with news, saves it in Gmail for review, and posts a Slack list of which drafts are ready to send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I send family photo and progress updates without writing them from scratch?
Every Friday, WebRun reviews each resident's activity log and photos in StoriiCare, drafts a warm, specific family update for anyone with news that week, and saves it in Gmail. Nothing sends on its own, a staff member reviews and sends each draft, so families get personal updates and no unapproved message ever reaches them.
- Families hear something specific most weeks instead of going quiet for a month
- Staff start from a written draft instead of a blank email
- Nothing reaches a family without a person reading it first
Built for memory care communities · family liaisons · life enrichment coordinators · assisted living family relations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.storiicare.comin a real browser with your saved login - no setup, no API keys. -
1
StoriiCare - find new photos and moments
storiicare.com How to Automate StoriiCare
WebRun opens StoriiCare to find new photos and moments. - Open StoriiCare and check each resident's activity log and new photos this week
- Pull the moments worth sharing: participation highlights, a good day, a favorite song enjoyed
- Skip residents with nothing new to report this week
Done when Every resident with new photos or moments this week is identified.
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2
Gmail - draft the family update
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the family update. - Draft a short, warm update email to the family for each resident with news
- Include one or two photos and a specific moment from the week
- Save each as a draft. Do not send any update without staff review
Done when A reviewable draft update sits in Gmail for every resident with news this week.
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3
Slack - flag drafts ready for review
slack.com How to Automate Slack
WebRun opens Slack to flag drafts ready for review. - Post a list of which family drafts are ready for review
- Note any resident whose update mentions a change worth a phone call instead of email
Done when The family liaison knows which drafts are waiting and which need a personal call.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the update to families without approval?
No. Every update is saved as a draft in Gmail. A staff member reads it, adds a personal touch if needed, and sends it. Nothing goes to a family on its own.
What if a resident had a difficult week?
It still flags the resident so staff know to follow up, but leaves the wording to a person. Sensitive updates are exactly why nothing sends automatically.
Where do the photos come from?
From what your team already logged in StoriiCare that week, so no one has to dig back through old photos to write the update.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.