Gymnastics

Gymnastics automation templates

11 ready-made workflows for Gymnastics. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: iClassPro, Slack and Gmail.

Gymnastics
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iClassPro Automated Class Booking Confirmations
When a student is enrolled in a new class or a makeup is booked in iClassPro, WebRun drafts a confirmation message with the class details and sends a Slack heads-up to the front desk so everyone is aligned.
iClassProTwilioGoogle Calendar
iClassPro Automated Recurring Billing Reminders
Before each billing cycle, WebRun checks iClassPro for families on recurring tuition plans and drafts a billing heads-up for staff to review and send, so parents are never surprised by an auto-charge.
iClassProMailchimpQuickBooks
iClassPro Automated Trial Follow-Up Drafts
Every week, WebRun checks iClassPro for trial participants who attended a class but have not enrolled, then drafts a personalized follow-up message for staff to review and send so no warm prospect goes cold.
iClassProGmailTelegram
iClassPro Automated Tuition Overdue Reminders
Every Monday, WebRun opens iClassPro, finds families with overdue tuition balances, and drafts a polite payment reminder for each. Larger balances are flagged for staff review. A summary posts to Slack so the front desk knows who still owes.
iClassProGmailSlack
iClassPro Automatic Trial Inquiry Routing
When a parent submits a trial inquiry, WebRun reads the child's age and interest in iClassPro, finds the best-fit class opening, and notifies the right coach in Slack so no lead waits more than a few minutes.
iClassProSlackGmail
iClassPro Automated Daily Enrollment Digest
Every morning, WebRun pulls the day's enrollment activity, class capacities, and attendance totals from iClassPro and posts a clean summary to Slack so the owner and front-desk team start the day fully informed.
iClassProSlackGoogle Sheets
iClassPro Automated Gymnastics Incident Alerts
When an incident or injury note is recorded in iClassPro, WebRun immediately notifies the head coach and gym director in Slack and logs the details in a secure Google Sheet so nothing is missed and follow-up is tracked.
iClassProSlackGoogle Sheets
iClassPro Automated Waiver and Document Chasing
Every morning, WebRun checks iClassPro for students who are enrolled but missing a signed waiver or required document, then drafts a gentle follow-up for each family so nothing falls through the cracks before the first class.
iClassProGmailGoogle Sheets
iClassPro Automated New Student Onboarding Kickoff
When a new student is enrolled in iClassPro, WebRun drafts a welcome email with class details and what to bring, logs the student in a new-enrollee tracking sheet, and notifies the assigned coach in Slack so every new family feels prepared before day one.
iClassProGmailSlack
iClassPro Automated Enrollment Renewal Reminders
Every week, WebRun checks iClassPro for enrollments expiring in the next 30 days and drafts re-enrollment reminder emails for staff to review and send, so no family drops off without a personal nudge.
iClassProMailchimpSlack
iClassPro Automated Coach Certification Expiry Tracking
Every week, WebRun checks staff certification dates in iClassPro and Google Sheets, flags any coach whose CPR, USA Gymnastics, or SafeSport certification is expiring within 60 days, and posts an alert to Slack so renewals never slip past the deadline.
iClassProGoogle SheetsSlack

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