Swim schools

Swim schools automation templates

12 ready-made workflows for Swim schools. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: Slack, Gmail and iClassPro.

Swim schools
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Automated Swim Waitlist and Open Slot Filling
When a cancellation creates an open spot in iClassPro, WebRun finds the next waitlisted family for that class level and time, drafts an offer email, and alerts staff to send it before the spot sits empty.
iClassProGmailSlack
Automated Swim Trial to Enrollment Follow-Up
After a family completes a trial lesson in iClassPro, WebRun drafts a follow-up enrollment invitation and alerts staff to send it within 24 hours while interest is highest.
iClassProGmailSlack
Automated Swim Session Registration Reminders
Before a new session opens in iClassPro, WebRun identifies current families who have not yet re-registered, drafts early-registration reminders, and alerts staff to send them before spots are gone.
iClassProGmailSlack
Automated Swim School Overdue Tuition Chaser
Every week, WebRun checks Jackrabbit Class for families with past-due balances, drafts polite payment reminder emails, and gives your billing team a prioritized Slack list of who owes what.
Jackrabbit ClassGmailSlack
Automated Swim School New Family Onboarding
When a new family enrolls in iClassPro, WebRun drafts a welcome email with class details, pool policies, and what to bring, then alerts staff so nothing is missed in the first impression.
iClassProGmailSlack
Automated Swim School Monthly Enrollment Report
On the first of each month, WebRun pulls enrollment counts, capacity rates, and tuition revenue from Jackrabbit Class and posts a clean summary to your management Slack channel.
Jackrabbit ClassGoogle SheetsSlack
Automated Swim Make-Up Lesson Scheduling
When a student misses a lesson, WebRun checks iClassPro for eligible make-up slots, drafts an offer to the family, and reminds staff before the make-up window expires.
iClassProGmailSlack
Automated Swim Level Advancement Re-enrollment
When an instructor marks a student as ready to advance in iClassPro, WebRun drafts a re-enrollment invitation for the next level and alerts staff to send it before the session fills.
iClassProGmailSlack
Automated Swim Lesson Reminders
Before each lesson, WebRun checks iClassPro for upcoming bookings, drafts reminder messages for enrolled families, and queues them for staff review before sending.
iClassProGmailSlack
Automated Swim School Lapsed Student Win-Back
Every week, WebRun scans iClassPro for students who have not attended or re-enrolled in over 60 days, drafts a warm win-back message for each family, and gives staff a prioritized outreach list.
iClassProGmailSlack
Automated Swim School Failed Payment Recovery
When a tuition payment fails in Jackrabbit Class, WebRun drafts a polite recovery email for the family and alerts your billing staff so the spot is not accidentally released.
Jackrabbit ClassGmailSlack
Automated Swim Lesson Absence Alerts
After each lesson session, WebRun checks iClassPro for marked absences and drafts a caring absence notification for each parent so they know what happened and what their options are.
iClassProGmailSlack

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