Flight schools

Flight schools automation templates

13 ready-made workflows for Flight schools. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: Slack, Google Sheets and Flight Schedule Pro.

Flight schools
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Automated Weather Cancellation Notices
When weather forces a lesson cancellation, WebRun drafts notice and rebooking messages for each affected student via Twilio, logs the cancellations in Google Sheets, and alerts staff in Slack to approve before anything is sent.
Google SheetsTwilioSlack
Automated Student Reactivation
WebRun scans your student roster in Google Sheets for anyone who has not flown in 60 days or more, drafts a personalized winback email in Mailchimp for staff review, and posts a Slack summary so your team can decide who to re-engage.
Google SheetsMailchimpSlack
Automated Student Balance Reminders
WebRun checks student account balances in Talon Systems ETA, flags any that are low or negative, and drafts a top-up reminder via Stripe for staff to review before contacting the student.
Talon SystemsStripeSlack
Automated Stage Check Tracking
WebRun checks each student's stage in Talon Systems ETA, flags anyone stalled between stage checks for more than two weeks, and alerts instructors in Slack so no student gets left behind.
Talon SystemsSlackGmail
Automated Flight School Review Requests
After a student passes a checkride, WebRun drafts a Google Business review request email in Gmail for staff approval and posts a Slack reminder so the ask goes out while the excitement is fresh.
Google BusinessGmailSlack
Automated Rental Billing Reconciliation
Every day, WebRun compares completed aircraft reservations in Flight Schedule Pro against invoices in QuickBooks, flags any rental or fuel charges that are missing or mismatched, and posts a reconciliation summary to Slack.
Flight Schedule ProQuickBooksSlack
Automated Flight Lesson Reminders
WebRun reads upcoming lessons from Flight Schedule Pro, drafts SMS reminder texts for each student, and queues them in Twilio for your review before sending.
Flight Schedule ProTwilioSlack
Automated Instructor Schedule Alerts
WebRun scans Flight Schedule Pro for unbooked instructor time in the next 48 hours and posts an alert to Slack so your team can fill the gaps before revenue is lost.
Flight Schedule ProSlackTwilio
Automated Discovery Flight Intake
WebRun logs every intro-flight inquiry into Google Sheets, sends an acknowledgment draft for your review, and alerts the front desk in Slack so no lead falls through the cracks.
Google SheetsGmailSlack
Automated Checkride Readiness Tracking
WebRun reviews student records in Talon Systems ETA and Google Sheets, flags students who are ready for a checkride and those missing an endorsement, and posts a weekly readiness report to Slack.
Talon SystemsGoogle SheetsSlack
Automated Pilot Certificate Tracking
WebRun scans your student roster in Google Sheets, flags expiring FAA medicals and flight reviews, drafts reminder emails for your review, and alerts staff in Slack before a currency lapses.
Google SheetsGmailSlack
Automated Aircraft Utilization Report
Every day, WebRun pulls each aircraft's Hobbs time from Flight Schedule Pro, calculates daily and weekly utilization, logs it to Google Sheets, and posts a summary digest to Slack for the chief flight instructor.
Flight Schedule ProGoogle SheetsSlack
Automated Aircraft Maintenance Alerts
WebRun checks aircraft Hobbs time and inspection due dates in Flight Schedule Pro, flags any aircraft nearing a 100-hour or annual inspection, and posts the alert to Google Sheets and Slack.
Flight Schedule ProGoogle SheetsSlack

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