Capture discovery-flight leads
When a discovery-flight inquiry comes in, WebRun logs the prospect's name, contact, and requested date into Google Sheets, drafts a reply email in Gmail for your review, and pings the front desk in Slack so someone can follow up right away.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically log and follow up on discovery-flight inquiries?
WebRun captures every discovery-flight inquiry the moment it arrives, logs the prospect's details into Google Sheets, drafts a personalized reply in Gmail for staff to review, and pings the front-desk Slack channel with the lead details, so no inquiry sits unanswered.
- Every inquiry is logged instantly with no manual data entry
- A reply draft is ready for staff review within minutes of the inquiry
- Front desk gets a Slack alert so no lead sits unanswered
Built for flight school front desk · flight school managers · aviation school admissions
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - log the inquiry
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the inquiry. - Open the discovery-flight intake sheet
- Add a new row with the prospect's name, phone, email, and requested date
- Stamp the row with the inquiry timestamp and mark it as new
Done when The inquiry is logged as a new row in the sheet with all contact details.
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2
Gmail - draft a reply for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft a reply for review. - Draft a warm reply confirming the inquiry was received
- Include available discovery-flight times and next steps
- Save the draft in Gmail for a staff member to review and send. Do not send automatically
Done when A reply draft is waiting in Gmail for staff review before sending.
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3
Slack - alert the front desk
slack.com How to Automate Slack
WebRun opens Slack to alert the front desk. - Post a Slack message to the front-desk channel with the prospect's name, contact, and requested date
- Include a link to the row in Google Sheets
- Flag the message so staff know a reply draft is waiting in Gmail
Done when Front desk has a Slack alert with the lead details and a pointer to the draft reply.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the reply email automatically?
No. WebRun drafts the reply in Gmail and leaves it for a staff member to review and send. Nothing goes to the prospect until a person approves it.
Where does the inquiry data come from?
From your website contact or booking form. WebRun reads the submitted fields and maps them to the sheet columns you configure during setup.
Can it handle multiple inquiry sources at once?
Yes. WebRun can watch several forms or inboxes and log all inquiries into the same sheet, creating one consolidated intake list for the front desk.
Related templates
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