Ambulatory surgery centers

Ambulatory surgery centers automation templates

13 ready-made workflows for Ambulatory surgery centers. Each one handles a real job your team does every week, right inside the tools you already use. The apps that come up most here: HST Pathways, Google Sheets and Slack.

Ambulatory surgery centers
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Automated ASC Waitlist Slot Routing
When OR block time opens in HST Pathways, WebRun matches it against your waitlisted cases by procedure and surgeon, logs the best matches to a routing sheet, and alerts the scheduling coordinator in Telegram so the slot is offered before it expires.
HST PathwaysGoogle SheetsTelegram
Automated ASC Staff Credential Expiry Tracking
WebRun checks HST Pathways for staff credentials, licenses, and certifications expiring in the next 90 days, logs each to a compliance tracker in Google Sheets, and sends a weekly alert to Slack so your credentialing team can renew on time.
HST PathwaysGoogle SheetsSlack
Automated ASC Post-Visit Review Request Drafts
After a patient visit is marked complete in HST Pathways, WebRun drafts a review request message for staff to approve before sending, so your center collects more patient feedback without anyone having to remember to ask.
HST PathwaysGmailGoogle Sheets
Automated ASC Surgical Referral Tracking
WebRun monitors incoming referrals in HST Pathways, logs each one to a referral tracker in Google Sheets, and posts a weekly status digest to Slack so no referred patient falls through before their case is scheduled.
HST PathwaysGoogle SheetsSlack
Automated ASC Post-Op Recall Reminders
WebRun checks HST Pathways for patients whose post-operative recall or follow-up appointment is coming due, drafts reminder messages for your team to review, and logs outreach activity to a tracking sheet.
HST PathwaysGoogle SheetsGmail
Automated ASC Prior Authorization Expiry Tracking
WebRun scans HST Pathways for surgical cases with prior authorizations expiring in the next 14 days, flags each one in a Google Sheet, and posts a daily alert to Slack so your team can renew before the case is denied.
HST PathwaysGoogle SheetsSlack
Automated ASC Pre-Op Clearance Chasing
WebRun checks HST Pathways for upcoming surgical cases with missing or incomplete pre-op clearance documentation, drafts outreach to referring physicians for staff to review, and posts a daily missing-clearance list to Slack.
HST PathwaysSlackGmail
Automated ASC Patient Balance Collection Reminders
WebRun pulls overdue patient balances from HST Pathways, logs them to a collections tracker in Google Sheets, and drafts balance reminder statements for staff to review before any outreach reaches a patient.
HST PathwaysGoogle SheetsTwilio
Automated ASC No-Show Block Time Recovery
When a surgical case is canceled or a patient no-shows, WebRun checks your HST Pathways schedule, finds open block time, and drafts outreach to waitlisted patients so your OR stays productive.
HST PathwaysGoogle SheetsSlack
Automated ASC Claim Denial Worklist
WebRun checks HST Pathways for new claim denials each morning, categorizes them by denial reason code, logs them to a prioritized worklist in Google Sheets, and posts a summary to Telegram so your billing team can start working immediately.
HST PathwaysGoogle SheetsTelegram
Automated ASC Post-Surgical Care Gap Outreach
WebRun scans HST Pathways for patients flagged with unresolved care gaps, such as missing post-op instructions, incomplete discharge documentation, or outstanding follow-up orders, drafts outreach for clinical staff to review, and logs every gap to a care coordination tracker.
HST PathwaysGoogle SheetsGmail
Automated ASC Block Time Utilization Digest
Every Monday, WebRun pulls block time utilization data from HST Pathways, calculates utilization rates by surgeon and room, and posts a concise digest to Slack so leadership can spot underused blocks and make scheduling decisions.
HST PathwaysGoogle SheetsSlack
Automated ASC Appointment Confirmation Drafts
WebRun checks HST Pathways for surgical cases scheduled in the next 48 hours, drafts a personalized confirmation message for each patient in Twilio, and queues them for staff to review and approve before anything is sent.
HST PathwaysTwilioGoogle Sheets

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