Keep swim lesson spots full and renewed
Every morning, WebRun opens iClassPro, finds lessons scheduled in the next 48 hours, drafts a reminder for each enrolled family, and queues the messages for a staff member to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically send swim lesson reminders to families?
WebRun opens iClassPro each morning, finds every lesson scheduled in the next 48 hours, and drafts a personalized reminder email for each enrolled family in Gmail. Staff receive a Slack alert with a link to review the drafts before anything is sent, keeping families informed without risking an unsanctioned message.
- Families receive timely reminders before every lesson without manual effort
- Staff review and send drafts in one click from Gmail
- Cancelled enrollments are skipped automatically from live iClassPro data
Built for swim schools · swim lesson programs · aquatic centers · youth sports programs
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.iclasspro.comin a real browser with your saved login - no setup, no API keys. -
1
iClassPro - find upcoming lessons and enrolled families
iclasspro.com How to Automate iClassPro
WebRun opens iClassPro to find upcoming lessons and enrolled families. - Open iClassPro and navigate to the class schedule
- Filter to lessons starting within the next 48 hours
- Collect the student name, class time, location, and parent contact email for each enrollment
- Skip any family that already received a reminder this cycle
Done when Every upcoming lesson has a matching family record with contact details collected.
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2
Gmail - draft reminder emails for each family
gmail.com How to Automate Gmail
WebRun opens Gmail to draft reminder emails for each family. - Draft a friendly reminder email for each family with the lesson date, time, and location
- Include any make-up or policy notes relevant to the class level
- Save every draft to the Drafts folder - do not send without staff approval
Done when One unsent draft email sits in Gmail for every family with an upcoming lesson.
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3
Slack - notify staff that drafts are ready to review
slack.com How to Automate Slack
WebRun opens Slack to notify staff that drafts are ready to review. - Post a summary to the staff channel listing how many reminder drafts are waiting
- Include a direct link to Gmail Drafts so staff can review and send in one click
Done when Staff have a Slack notification with the draft count and a link to review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send reminders to families without my approval?
No. Every reminder is saved as a Gmail draft and held for staff review. Nothing goes to a family until a staff member opens the draft and clicks Send.
How far in advance does it send reminders?
By default it targets lessons starting within 48 hours, but you can adjust that window to 24 hours or 72 hours when you set up the workflow.
What if a family already cancelled or rescheduled?
WebRun reads live enrollment data from iClassPro each run, so cancelled or rescheduled bookings are excluded automatically before any draft is created.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.