Fill the next swim session before registration closes
Every morning during the registration window, WebRun checks iClassPro for current families who have not yet registered for the upcoming session, drafts a personalized early-registration reminder for each family, and alerts staff in Slack with a count of spots still available so outreach happens before the session fills.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically remind swim families to register for the next session?
WebRun checks iClassPro each morning during registration periods for current families who have not yet signed up for the next session, drafts a personalized early-registration reminder for each with their class options and a deadline, and alerts staff in Slack with remaining spots by class so drafts are approved before high-demand classes fill.
- Current families receive personalized session reminders without manual list-building
- Families who registered overnight are excluded automatically from the next morning's batch
- Staff see a daily spot-remaining count so urgency is clear and outreach is timely
Built for swim schools · aquatic programs · swim lesson directors · youth sports enrollment coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.iclasspro.comin a real browser with your saved login - no setup, no API keys. -
1
iClassPro - find current families not yet registered for the next session
iclasspro.com How to Automate iClassPro
WebRun opens iClassPro to find current families not yet registered for the next session. - Open iClassPro and check the upcoming session enrollment for classes starting in the next registration period
- Identify current active families whose students do not yet have an enrollment in the upcoming session
- Check available spots per class to include accurate availability in the reminder
- Collect each student's current level, parent contact email, and suitable next-session class options
Done when Every current family without a next-session enrollment has class options and contact details ready.
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2
Gmail - draft early-registration reminder for each family
gmail.com How to Automate Gmail
WebRun opens Gmail to draft early-registration reminder for each family. - Draft a personalized early-registration reminder for each family naming the student and their current level
- Include the relevant upcoming class options with days, times, and a direct enrollment link
- Note the registration deadline and any classes that are nearly full to create urgency
- Save as a draft - do not send without staff review and approval
Done when One unsent registration reminder draft exists in Gmail for every eligible family.
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3
Slack - alert staff with spots-remaining count and drafts to review
slack.com How to Automate Slack
WebRun opens Slack to alert staff with spots-remaining count and drafts to review. - Post a daily registration update to the staff channel showing total unregistered families and remaining spots
- List classes approaching capacity so staff know where urgency is highest
- Include a link to Gmail Drafts for quick review and sending
Done when Staff see a real-time enrollment picture and can approve and send drafts efficiently.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send registration reminders to families without my approval?
No. Every reminder is saved as a Gmail draft and held until a staff member reviews and clicks Send. No family receives a message without that approval step.
What if a family registers after a draft is created but before staff sends it?
WebRun checks live enrollment data in iClassPro each morning run, so if a family registered overnight their draft is skipped and not included in the next day's batch.
Can it send reminders for multiple upcoming sessions at once?
Yes. If more than one session is in its registration window at the same time, WebRun handles each independently and creates separate drafts per session so families get accurate class options.
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