Schedule care conferences and draft family invites for you
Every Monday, WebRun opens StoriiCare, flags residents due a care conference in the next two weeks, updates a shared tracker in Google Drive, drafts a family invite in Gmail with proposed times, and posts a Slack list of which invites are ready for your coordinator to review.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I keep care conference scheduling and family invites on track?
Every Monday, WebRun checks StoriiCare for residents due a care conference in the next two weeks, updates a shared Google Drive tracker, and drafts a family invite in Gmail with proposed times. Nothing sends on its own, your coordinator reviews and sends each draft, so every family gets timely notice and no invite goes out unapproved.
- Care conferences are flagged two weeks ahead instead of discovered overdue
- Family invites start as a written draft instead of a blank email each time
- Coordinators see every pending and overdue conference in one tracker
Built for memory care coordinators · social workers · family liaisons · assisted living care teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.storiicare.comin a real browser with your saved login - no setup, no API keys. -
1
StoriiCare - find residents due a care conference
storiicare.com How to Automate StoriiCare
WebRun opens StoriiCare to find residents due a care conference. - Open StoriiCare and check each resident's care conference due date
- Flag residents due for a conference in the next two weeks
- Note the resident's primary family contact for each
Done when Every resident due a care conference in the next two weeks is identified with a family contact.
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2
Google Drive - track scheduled and pending conferences
drive.google.com How to Automate Google Drive
WebRun opens Google Drive to track scheduled and pending conferences. - Open the shared care conference tracker in Google Drive
- Add each newly due resident with their due date and status
- Mark off any conference that was completed since the last run
Done when The tracker in Drive reflects every resident's current care conference status.
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3
Gmail - draft the family invite
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the family invite. - Draft a care conference invite for the family with two or three proposed times
- Personalize it with the resident's name and the conference purpose
- Save it as a draft. Do not send any invite without staff review
Done when A reviewable draft invite sits in Gmail for every newly due resident.
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4
Slack - notify the coordinator it's ready
slack.com How to Automate Slack
WebRun opens Slack to notify the coordinator it's ready. - Post a list of which family invites are ready for review
- Note any resident whose conference is now overdue
Done when The coordinator knows which invites are waiting and which are overdue.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the conference invite to families on its own?
No. It drafts the invite in Gmail with proposed times and saves it there. Your coordinator reviews it, adjusts anything needed, and sends it. Families never get a message WebRun sent by itself.
How does it know when a conference is due?
It reads each resident's care conference due date already tracked in StoriiCare and flags anyone due within the next two weeks.
What if a conference already happened?
It reads the current status in StoriiCare each run, so a completed conference is marked off the tracker automatically and won't generate a duplicate invite.
Related templates
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