How to Automate Bitumio

Asphalt work is measured on a map and won on a number

Bitumio is software for asphalt contractors: paving, maintenance, sealcoating, crack sealing and line striping. In this trade the measurement is the price. Somebody looks at a parking lot, works out its area, decides how many coats and how much crack filler, and turns that into a figure that either wins the job or does not.

Bitumio holds all of it: leads and customers, the proposal, the work order the crew is handed, the material actually used, and what the lot made once it was finished. The season is the other thing it holds without saying so. Sealer does not cure below a certain temperature and cannot go down in rain, so a northern contractor works a window measured in months, and a week lost to weather is a week that does not come back. Every proposal written in February is a bet on that window.

The bid goes out fast, the week around it does not

Writing the proposal is now the quick part. Everything attached to it is slow. A property manager or an HOA wants three numbers and posts the request somewhere that emails nobody. Municipal and school district work goes onto a bid board with a closing date and, four days before it, an addendum that quietly changes the scope.

Liquid asphalt, sealer and crack filler are priced by suppliers who publish to a customer account, and a proposal written on last month's cost is a job that loses money without anyone noticing. The forecast decides Monday, so somebody checks it late on Sunday and rings four crew leaders. Last year's driveway customers are due again, and the list of who has not rebooked is a report nobody runs. Then the deposits: who paid, who did not, and which crew is about to drive to a lot that has not.

Bitumio

Solicitations caught before the closing date Municipal, school district and property manager bid boards watched for new paving and sealcoat work in the counties you run.

Proposals priced on this week's cost Supplier account pages read on a cadence, so sealer and liquid asphalt numbers behind a quote are current rather than last spring's.

Last season's lots brought back Driveways and lots listed against the date they were last sealed, which is the easiest work to sell and the easiest to forget.

Automated Proposals price the lot the map already measured

The estimating is done properly, and it is why contractors move onto Bitumio in the first place. Map Measurements are built in, so a lot is measured on the map and that measurement goes into the proposal with the map image attached to the work order the crew receives. Configure your products once and Automated Proposals calculate the material, labour and equipment rather than leaving it to a spreadsheet nobody else can open. Sales Automation follows up with prospects on its own and fires internal reminders. Job Costing takes material usage, labour, equipment, trucking and other costs from a single screen, so margin on a lot is a fact rather than a feeling, and Change Orders keep the scope honest when a customer adds a section.

All of that is calculation and follow-up on records Bitumio already holds. It cannot open a bid board to see whether the addendum moved the scope, and it cannot read what the terminal is charging this week. Those two numbers decide whether the season pays.

Bid boards and supplier prices read before the proposal goes out

Imagine the estimating side could reach those pages on its own. Bid boards watched for new paving and sealcoat solicitations across the counties you work, with closing dates and addenda pulled as they post, so a scope change reaches you the day it lands, not after the number has gone in.

Supplier account pages read weekly, so the sealer and liquid asphalt cost sitting behind an open proposal is this week's. A rolling forecast against each crew's next site, so the Monday decision is made on Friday. Last season's sealcoat customers listed against the date they were last done. Proposals unanswered past ten days pulled up with the lot and the value, so a follow-up call is about a specific parking lot rather than a template. Unpaid deposits checked before a crew is routed to the address. Every one of those is a page somebody could open. Nobody does, because it is nine tabs on a Tuesday morning in the middle of the season.

The season is too short to spend a morning in tabs

Every item on that list is a look, not a decision. It needs a login, not an estimator. WebRun is an AI agent that drives a real Chrome browser, signed in as you, at a time you choose. It opens the bid board, the supplier account, the forecast or the payment page, reads what is on screen, and puts the answer in front of you before the crews roll.

Because it works the browser, a county bid site with no API and no export behaves like any other page. Anything that would reach a customer, a proposal follow-up or a rebooking message, is written and left for you to send, so nothing goes to a property manager without a person deciding it should. The cards below show where asphalt contractors start.