Draft referring dermatologist reports after every case
Every night, WebRun opens Nextech, finds every Mohs case closed that day, drafts a referral outcome letter for each referring dermatologist covering margins, stages, and repair, saves every letter as an unsent Gmail draft for your surgeon to review, and posts your office a Slack note that today's drafts are ready.
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How do I automatically send referring dermatologists a report on every Mohs case?
WebRun reviews every Mohs case closed that day in Nextech, then drafts a referral outcome letter for each referring dermatologist covering the stage count, final margin status, and any repair performed. Every letter waits as an unsent Gmail draft for your surgeon to review and send, so referring offices hear back without adding paperwork to your team.
- Referring dermatologists hear back on every case without staff writing each letter by hand
- Every referral letter is drafted the same night the case closes
- No referral letter goes out without the surgeon's review and signature
Built for Mohs surgeons · dermatology surgical clinics · referral coordinators · practice managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.nextech.comin a real browser with your saved login - no setup, no API keys. -
1
Nextech - find today's completed Mohs cases
nextech.com How to Automate Nextech
WebRun opens Nextech to find today's completed Mohs cases. - Open Nextech and filter to Mohs cases closed today
- Pull the referring dermatologist's name and practice for each case
- Capture the final stage count, margin status, and repair or reconstruction performed
Done when Every case closed today is listed with its referring dermatologist and outcome details.
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2
Gmail - draft the referring dermatologist letter
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the referring dermatologist letter. - Draft a clear outcome letter to each referring dermatologist's office covering stages, margins, and repair
- Address the letter to the referring practice on file and reference the patient by name and date of service
- Save every letter as an unsent draft in Gmail. Do not send any letter automatically
Done when A Gmail draft exists for every referring dermatologist, waiting for the surgeon's review and signature.
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3
Slack - notify staff the drafts are ready
slack.com How to Automate Slack
WebRun opens Slack to notify staff the drafts are ready. - Post a note to the office Slack channel listing how many referral letters are drafted and ready
- Flag any case where the referring dermatologist's contact details are missing from Nextech
Done when The office has a Slack note confirming today's referral letters are ready for review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the referring dermatologist without review?
No. Every referral letter is saved as an unsent Gmail draft. Your surgeon reviews, edits if needed, and sends it personally. Nothing goes out on its own.
What does the letter include?
The stage count, final margin status, and any repair or reconstruction performed, written the way a referring dermatologist expects a consult report to read.
What if a case is still open at night?
It only drafts letters for cases marked closed in Nextech that day. Anything still in progress is picked up on a later night once it's finished.
Related templates
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