Track every Mohs consent form until it's signed
Every hour during clinic hours, WebRun opens Nextech, finds every patient scheduled for Mohs surgery in the next two days, prepares their consent envelope in DocuSign with the patient's details and planned procedure pre-filled for staff to send, and posts your front desk a Slack alert for anyone whose consent is still unsigned as their surgery date gets close.
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How do I track whether Mohs surgery consent forms are signed before surgery day?
WebRun checks Nextech every hour for patients scheduled for Mohs surgery in the next two days, then stages a consent envelope in DocuSign with the patient's name, procedure, and date pre-filled for your front desk to send. It posts a Slack alert for anyone still unsigned within 24 hours of surgery, so no patient arrives without consent on file.
- No patient reaches surgery day with an unsigned consent unnoticed
- Front desk gets an hourly check instead of a manual chart review
- Consent envelopes are pre-filled and staged, cutting paperwork time before check-in
Built for Mohs surgery front desk · dermatology surgical clinics · practice managers · surgical schedulers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.nextech.comin a real browser with your saved login - no setup, no API keys. -
1
Nextech - find upcoming surgeries needing consent
nextech.com How to Automate Nextech
WebRun opens Nextech to find upcoming surgeries needing consent. - Open Nextech and filter to patients scheduled for Mohs surgery in the next 2 days
- Capture the planned procedure area and any consent already on file
- Skip anyone whose consent is already marked signed and current
Done when Every patient without a current signed consent is listed with their surgery date.
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2
DocuSign - prepare and track the consent envelope
docusign.com How to Automate DocuSign
WebRun opens DocuSign to prepare and track the consent envelope. - Prepare a consent envelope with the patient's name, procedure, and surgery date pre-filled
- Leave the envelope staged for your front desk to review and send to the patient. Do not send it automatically
- Track the signature status of every envelope already sent
Done when A staged or tracked consent envelope exists for every patient without a current signed consent.
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3
Slack - alert the front desk on unsigned consent
slack.com How to Automate Slack
WebRun opens Slack to alert the front desk on unsigned consent. - Post an alert to the front desk Slack channel for any patient within 24 hours of surgery who has still not signed
- Include a same-day list each morning of who needs a signature before check-in
Done when The front desk has a Slack alert for every unsigned consent close to surgery day.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the consent form to the patient without review?
No. It stages the consent envelope in DocuSign with the details pre-filled, but your front desk reviews and sends it. The patient always signs it personally too.
How close to surgery does it start alerting on an unsigned consent?
It posts a Slack alert once a patient is within 24 hours of their surgery date and still has not signed, so staff can follow up before check-in.
What if the procedure changes after the consent is prepared?
It checks Nextech every hour, so if the planned procedure changes, the next pass prepares an updated envelope instead of leaving the old one staged.
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