How to Automate Shelterluv

Shelterluv follows an animal from the night it arrives

Shelterluv is software for animal shelters and rescues, used both by brick-and-mortar shelters with kennels and by foster-based rescues with no building at all.

It tracks the rehoming process end to end: the intake, the medical work, the foster placement, the application, the adoption, and the community programs around all of it. The design is deliberately human-centric, so an intake or an outcome starts from a person or partner record rather than floating free. Every animal that arrives becomes a record with a photograph, a medical history that is usually unknown, a temperament note and a legal hold period.

The organisations running it are mostly not software companies. They are a few paid staff, a lot of volunteers, and a foster network of people who signed up because they like kittens. The database is the only thing keeping track of which of four hundred animals is where, who has custody of it tonight, and what it is due.

Kitten season turns into data entry nobody signed up for

Shelter work at volume becomes administration very quickly.

A stray arrives and the hold period starts, and somebody has to check whether anyone has reported it lost. A litter of six needs six records and six vaccination schedules on different dates. A foster has had a dog for eleven weeks and nobody has asked whether they need more food. An adopter took a puppy home in April and the second vaccination was due in May.

Away from the animals it is the same shape. The monthly figures the board wants. The intake and outcome counts a municipal contract requires, in the format it requires. The donors who gave last year and have not given this year. The thank-you letters that go out late or not at all, which is one reliable way a donor becomes a former donor.

All of it matters, and every hour of it is an hour nobody spends with an animal.

Shelterluv

Due dates across every address Vaccinations, boosters and spay dates falling due this week, gathered with where each animal actually is, which for a rescue means a lot of different houses.

Fosters checked on before they ask Anyone who has had an animal longer than expected, flagged with what they were last sent, so the supply run happens before the apologetic message.

Board and contract numbers built Monthly intake and outcome counts assembled in the shape the municipal contract asks for, rather than rebuilt by hand every month.

The to-do list and the medical templates carry the floor

Shelterluv automates a great deal of the daily operation, and an organisation that has not turned it all on should do that before anything else.

The Automatic To-Do List surfaces tasks in real time and updates the animal record as each one is completed, which replaces the clipboard. The medical features were designed by a shelter veterinarian for animal welfare conditions, with custom forms and quick-fill templates for vaccines, treatments and physical exams. Configurable intake and outcome forms keep the paperwork consistent. Digital applications create an applicant record with contact details already populated. Foster management makes capacity, availability and preferences searchable from the home screen. Adoptable animals export automatically to Petfinder, Adopt-a-Pet, Chewy and your own website, and microchip registrations upload on their own. Reporting covers a set of pre-built quick reports alongside custom ones.

Everything in that list runs on what Shelterluv already holds: an animal, a person, a task, a record.

The rest of a shelter's world sits in other people's systems. The donation platform. The grant portal with a report due next month. The county site the numbers have to be filed on. The veterinary practice the surgeries go to.

Eleven foster homes can be checked without eleven phone calls

Follow-up in a shelter fails for one reason, which is that it depends on a person remembering.

Animals with a vaccination, a booster or a spay date falling due this week, gathered into one list alongside where each animal actually is, which for a foster-based rescue means eleven different houses. Fosters who have had an animal longer than expected, flagged with what they were last sent, so the supply run happens before the apologetic message does. Adopters three weeks past a take-home date, prepared for a check-in that catches a wobbling adoption before it becomes a return.

The office side too. Monthly intake and outcome counts assembled in the shape the municipal contract asks for, rather than rebuilt by hand each month. Donors who gave last year and not this one, listed with what they gave and what it funded. Gifts landing in the donation platform matched back to the person record, so the thank-you goes out this week with the right name on it.

That list divides in two. Reading and assembling can run unattended overnight. Anything that changes an animal's record, or lands in front of an adopter, a foster or a donor, waits for somebody who knows the case.

Nobody joined rescue for the paperwork

A shelter has a finite number of people-hours, and every one spent at a keyboard is one not spent on an animal or an adopter. That is the whole trade being made.

WebRun is an AI agent that works a real Chrome browser, signed in as you. It opens Shelterluv, the donation platform, the grant portal or the county's site, reads each one, and hands back what is due, what is missing and what does not match.

It runs on your schedule in your own private environment, and you can watch a run and stop it. Anything reaching an adopter, a foster or a donor is drafted and waits for a person.

The workflows below are already built, and each one names what it opens.