Reconcile your Yoco card settlements
Every morning, WebRun pulls yesterday's Yoco settlement batch, matches it against the deposit that landed in Xero, checks the fees and the total, and posts your bookkeeper a Slack summary of anything that does not match.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I reconcile Yoco card settlements against my accounting records?
WebRun reconciles your Yoco card settlements every weekday morning. It pulls yesterday's settlement batch from Yoco, matches the net payout and fees against the deposit in Xero, and posts your bookkeeper a Slack summary that calls out any mismatch in amount, timing, or fees before it becomes a bigger accounting problem.
- Mismatched settlements get flagged the next morning, not at month end
- Every fee is checked against the right Xero account
- Your bookkeeper only sees the exceptions, not every matched line
Built for small business bookkeepers · retail owners · restaurant finance managers · accounting firms serving card merchants
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.yoco.comin a real browser with your saved login - no setup, no API keys. -
1
Yoco - pull yesterday's settlement batch
yoco.com How to Automate Yoco
WebRun opens Yoco to pull yesterday's settlement batch. - Open Yoco and pull yesterday's settlement batch total and fees
- Note the batch date, gross amount, fees deducted, and net payout
- Separate any refunds or chargebacks included in the batch
Done when Yesterday's settlement batch is pulled with its gross, fees, and net figures.
-
2
Xero - match the batch to the bank deposit
xero.com How to Automate Xero
WebRun opens Xero to match the batch to the bank deposit. - Open Xero and find the matching bank deposit for that date
- Compare the deposited amount to Yoco's net payout figure
- Check the fee amount posts to the right expense account
Done when The Yoco settlement is matched to its Xero deposit line, or flagged if it is not there yet.
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3
Slack - flag anything that does not match
slack.com How to Automate Slack
WebRun opens Slack to flag anything that does not match. - Post a short summary of the day's settlement to your bookkeeping channel
- Flag any mismatch in amount, timing, or fees for a human to check
- Leave matched settlements off the alert so the channel only shows exceptions
Done when Your bookkeeper has today's reconciliation summary, with any mismatch called out.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it change anything in Xero on its own?
No. WebRun only reads the bank deposit already in Xero and compares it to Yoco. It never creates, edits, or reconciles a transaction without a human confirming it in Xero.
What if a settlement has not landed in the bank yet?
It flags the delay instead of guessing. WebRun tells you the settlement is still outstanding so nothing gets marked as matched before the money actually arrives.
How does it handle Yoco's fees?
It reads the fee amount Yoco deducted from the batch and checks it lands in the expense account you use in Xero, flagging it if the fee looks off.
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