Deliver finals cleanly
When WebRun detects a newly published video on Vimeo, it drafts a polished client delivery email containing the private viewing link, any password, and delivery notes in Gmail for your review, then posts a Slack notification to the team confirming the final is ready and the draft is waiting.
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How do I automatically draft delivery emails when a video is published on Vimeo?
When a final video is published on Vimeo, WebRun drafts a polished client delivery email with the private viewing link and any access password in Gmail, then posts a Slack alert to the production team so everyone knows the final is ready and the delivery email is one click away from sending.
- Every final delivery email is drafted and ready the moment a Vimeo video is published
- The team is notified in Slack so no delivery slips through the cracks
- Clients always receive a polished, professional delivery with the right link
Built for video production studios · post-production editors · freelance videographers · commercial production companies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
vimeo.com/manage/videosin a real browser with your saved login - no setup, no API keys. -
1
Vimeo - detect newly published video
vimeo.com
WebRun opens Vimeo to detect newly published video. - Open Vimeo and check for videos published or moved to an active state since the last run
- Capture the video title, private viewing link, password (if set), and any project or client tags
- Match the video to the relevant client and project from your naming conventions or tags
Done when Every newly published Vimeo video is matched to a client with its link and details captured.
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2
Gmail - draft client delivery email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft client delivery email. - Draft a professional delivery email addressed to the matched client contact
- Include the private Vimeo viewing link, access password if applicable, and delivery notes
- Leave the email as a Gmail draft for the producer to review and send. Do not send automatically
Done when A polished delivery email draft is ready in Gmail for producer review.
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3
Slack - notify the team
slack.com How to Automate Slack
WebRun opens Slack to notify the team. - Post a Slack notification to the production channel confirming the final video is published
- Include the video title, client name, and a note that the delivery email draft is ready in Gmail
- Tag the producer or account manager responsible for the project
Done when The team has a Slack confirmation that the final is live and the delivery email is ready to send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the delivery email to the client automatically?
No. WebRun drafts the email in Gmail with the Vimeo link and delivery details, but leaves it for the producer to review and send. No message reaches the client without a human approving it first.
How does it know which client to address the email to?
It matches the video to a client using the video title, project tags, or a custom naming convention you define in your WebRun settings. You can also link Vimeo projects directly to client records.
What if the video is still private or password-protected?
WebRun reads the Vimeo privacy settings and includes the password automatically in the draft if one is set. It only drafts delivery emails for videos you have explicitly marked as final or published.
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