Remind tasting event guests to RSVP
Every morning, WebRun opens Google Calendar to find tasting events happening in the next few days, pulls the invited guest list and contact details from ClearTEQ POS, and drafts a friendly RSVP reminder in Mailchimp, leaving it ready for you to send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I remind customers to RSVP for a tea tasting event?
WebRun looks ahead in Google Calendar each morning for tasting events happening in the next few days, then pulls the invited guest list and contact details from ClearTEQ POS. It drafts a friendly RSVP reminder for each event in Mailchimp and leaves it unsent, so you can check the wording and send it yourself before the event fills up.
- Tasting events fill more seats with a timely nudge
- Guest lists pull straight from ClearTEQ POS with no retyping
- No reminder goes out without you reading it first
Built for tea house owners · tea room event hosts · specialty tea retailers · tasting event organizers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
calendar.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Calendar - find upcoming tasting events
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to find upcoming tasting events. - Open Google Calendar and find tasting events in the next 3 days
- Note the event name, date, time, and remaining seats
- Skip events already marked as reminded
Done when Every upcoming tasting event in the window is listed.
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2
ClearTEQ POS - pull the guest list
clearteq.com How to Automate ClearTEQ POS
WebRun opens ClearTEQ POS to pull the guest list. - Look up the customer list invited to or RSVP'd for each event
- Pull each guest's name and email on file
- Flag any guest missing a valid email
Done when Every event has its guest list and contact details ready.
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3
Mailchimp - draft the RSVP reminder
mailchimp.com How to Automate Mailchimp
WebRun opens Mailchimp to draft the RSVP reminder. - Draft a friendly reminder email for each event's guest list
- Include the date, time, and location
- Leave every draft unsent for your review before it goes out
Done when A reminder draft is waiting in Mailchimp for every upcoming event.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email guests without my approval?
No. WebRun only drafts the reminder in Mailchimp and leaves it unsent. You review the wording and send it yourself.
How far ahead does it look for events?
It checks Google Calendar for tasting events in the next 3 days, so reminders go out with enough notice but not too early.
What if a guest already RSVP'd?
It reads the current RSVP status from ClearTEQ POS, so guests who already confirmed are left out of the reminder list.
Related templates
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