Turn denied ultrasound claims into ready appeals
Each morning, WebRun opens Sonio, pulls the report and CPT and ICD-10 codes behind each denied ultrasound claim, queues every denial in Google Sheets by appeal deadline, and drafts an appeal letter in Outlook for a biller to review and send, so no winnable claim lapses.
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How do I appeal denied ultrasound claims before the deadline?
WebRun opens Sonio each morning and matches every denied ultrasound claim to its report and billed codes. It queues each denial in Google Sheets by appeal deadline and drafts an appeal letter in Outlook, left unsent for a biller to review and submit, so winnable claims are appealed on time without data leaving unapproved.
- Denied claims get appealed before the deadline, not written off
- Billers submit from a drafted letter instead of building each appeal cold
- The queue surfaces the most time-sensitive denials first
Built for maternal-fetal medicine billing teams · MFM revenue cycle staff · prenatal imaging centers · practice managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.sonio.aiin a real browser with your saved login - no setup, no API keys. -
1
Sonio - match denials to report and codes
sonio.ai How to Automate Sonio
WebRun opens Sonio to match each denial to its report and codes. - Open Sonio and pull up each denied ultrasound claim on the worklist
- Match each denial to the finalized report and the CPT and ICD-10 codes billed
- Read the denial reason and note whether the report supports an appeal
- Capture patient initials, exam type, codes, payer, denial reason, and appeal deadline
Done when Every denied ultrasound claim is matched to its report, codes, and denial reason.
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2
Google Sheets - queue denials by deadline
google.com How to Automate Google Sheets
WebRun queues each denial in the appeal spreadsheet by deadline. - Open the denied-claim appeal queue spreadsheet
- Add a row per denial with initials, payer, codes, denial reason, and appeal deadline
- Sort the queue so the nearest appeal deadlines sit at the top
- Skip denials already in the queue so nothing is listed twice
Done when Every denial is a row in the queue, ranked by appeal deadline with no duplicates.
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3
Outlook - draft the appeal letter
microsoft.com How to Automate Outlook
WebRun drafts each appeal letter in Outlook, left unsent for the biller. - Draft an appeal letter in Outlook for each denial the report supports, citing the codes and medical necessity
- Address it to the payer's appeals contact and reference the claim and denial reason
- Share no protected health information beyond what the appeal needs until a biller approves it
- Leave every letter as an unsent draft for a biller to review, attach documentation, and send. Do not send anything automatically
Done when An appeal letter is drafted in Outlook for each appealable denial, awaiting the biller's review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit an appeal to the payer on its own?
No. WebRun drafts each appeal letter in Outlook and leaves it unsent. A biller reviews it, attaches the supporting documentation, and submits it, so no appeal and no protected health information goes to a payer without human approval.
How does it decide a denial is worth appealing?
It matches each denial to the finalized Sonio report and the billed codes, then reads the denial reason to see whether the report supports the claim. Appealable denials get a drafted letter; the rest stay in the queue for a biller to judge.
How does it stop appeals from missing their deadline?
It records each denial's appeal deadline and sorts the Google Sheets queue so the nearest deadlines sit at the top, so your billers work the most time-sensitive appeals first.
Related templates
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