Recover failed meal plan payments before customers churn
Every morning, WebRun opens GoPrep, flags subscriptions with a declined or failed payment, checks the invoice amount and days past due in QuickBooks, drafts a payment update text for each customer in Twilio, and posts your billing team a Slack worklist ranked by amount at risk.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically recover failed meal-prep subscription payments?
WebRun checks GoPrep every morning for subscriptions with a declined or failed payment, confirms the amount due and days past due in QuickBooks, and drafts a short payment update text for each customer in Twilio. It posts your billing team a Slack worklist ranked by amount at risk, so recovery outreach starts the same day a payment fails.
- Billing team gets a ranked recovery worklist the same day a payment fails
- Every customer text is reviewed by a human before it sends
- Recovered payments drop off the worklist automatically from live status
Built for meal prep producers · meal subscription businesses · billing teams · subscription commerce
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.goprep.com/subscriptionsin a real browser with your saved login - no setup, no API keys. -
1
GoPrep - flag subscriptions with a failed payment
goprep.com How to Automate GoPrep
WebRun opens GoPrep to flag subscriptions with a failed payment. - Open GoPrep and filter subscriptions to those with a declined or failed payment
- Capture the customer, plan, and date the payment failed for each
- Skip any subscription already paused or resolved
Done when Every subscription with a failed payment today is listed with its details.
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2
QuickBooks - confirm invoice amount and days past due
- Look up the matching invoice for each failed payment
- Confirm the amount due and how many days it has been past due
- Note any customer with more than one failed invoice
Done when Each failed payment has a confirmed invoice amount and days past due.
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3
Twilio - draft a payment update text
twilio.com How to Automate Twilio
WebRun opens Twilio to draft a payment update text. - Draft a short payment update text for each affected customer
- Leave every text as a draft for your billing team to review
- Never send a text without a human approving it first
Done when A draft payment update text exists in Twilio for every affected customer.
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4
Slack - post the billing team a recovery worklist
slack.com How to Automate Slack
WebRun opens Slack to post the billing team a recovery worklist. - Post a recovery worklist to the billing channel ranked by amount at risk
- Flag customers with more than one failed invoice first
- Link to the drafted Twilio texts for review
Done when Your billing team has today's ranked recovery worklist and drafted texts in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text customers without my approval?
No. WebRun only drafts the payment update text in Twilio. Your billing team reviews and sends each one, nothing goes out on its own.
Does it retry the charge automatically?
No. WebRun flags the failure and drafts the customer outreach. Retrying or adjusting the charge itself is left for your billing team to do in GoPrep or QuickBooks.
What if a customer's payment already recovered?
It reads the live subscription and invoice status each morning, so anyone whose payment already went through is skipped and removed from the worklist automatically.
Related templates
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