Audit accessorial charges on every heavy haul invoice automatically
Every Monday, WebRun pulls invoices for moves completed in the prior week from QuickBooks, cross-references the accessorial charges on each invoice against your standard rate schedule stored in Google Sheets, and flags discrepancies for billing team review before any invoice is finalized.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically audit accessorial charges on heavy haul invoices?
WebRun pulls completed move data from ProMiles and draft invoice charges from QuickBooks each Monday, then compares every accessorial line item against your contracted rate schedule in Google Sheets. It logs any deviation with the variance amount and flags it for billing team review before any invoice is finalized or sent.
- Billing errors caught before invoices reach customers
- Every accessorial charge compared against contracted rates automatically
- Audit trail maintained in Google Sheets for dispute resolution
Built for heavy haul carriers · freight billing teams · accounts receivable managers · transport finance departments
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.promiles.com/permit-managerin a real browser with your saved login - no setup, no API keys. -
1
ProMiles - pull completed moves with accessorial details
promiles.com How to Automate ProMiles
WebRun opens ProMiles to pull completed moves with accessorial details. - Open ProMiles and pull the list of moves completed in the prior week
- For each move, note any accessorial events such as permit fees, escort charges, route survey costs, and detention
- Capture the expected charge basis for each accessorial based on move parameters
Done when All completed moves with their accessorial event details are captured.
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2
QuickBooks - read accessorial charges on draft invoices
- Open QuickBooks and navigate to draft invoices for each completed move
- Read the accessorial line items on each draft invoice
- Note the charge type, amount, and unit basis for each line item
Done when Every draft invoice's accessorial charges are recorded for comparison.
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3
Google Sheets - compare charges against rate schedule and log exceptions
google.com How to Automate Google Sheets
WebRun opens Google Sheets to compare charges against rate schedule and log exceptions. - Open the accessorial rate schedule sheet
- Compare each invoice charge against the contracted rate for that charge type and move parameters
- Flag any charge that deviates from the rate schedule by more than your tolerance threshold
- Log exceptions with the invoice number, charge type, billed amount, contracted rate, and variance
Done when The audit log is updated with all exceptions flagged for billing team review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it automatically correct the invoice charges in QuickBooks?
No. WebRun flags discrepancies in the audit log and leaves all invoice corrections to your billing team. No invoice is modified or sent without a human reviewing the exception first.
What types of accessorial charges does it audit?
It audits any accessorial line item on the invoice, including permit fees, pilot car and escort charges, route survey fees, detention, layover, and fuel surcharges, as defined in your rate schedule sheet.
Where does the rate schedule live?
Your contracted accessorial rates are stored in the Google Sheet you set up during onboarding. You update the sheet whenever rates change, and WebRun reads from it on every run.
Related templates
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