Chase missing shipping documents before they delay your cargo
Every morning, WebRun opens Magaya, checks each active shipment for required documents such as the commercial invoice, packing list, bill of lading, and certificate of origin, logs any gaps in a Google Sheet, and drafts a chaser email in Gmail for every shipper or agent with outstanding items.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically chase missing shipping documents in Magaya?
WebRun checks Magaya every morning for shipments missing required documents such as invoices, packing lists, and bills of lading. It logs every gap in a Google Sheet and drafts a polite chaser email in Gmail for each responsible party. Your team reviews the drafts and sends, cutting days of manual follow-up to minutes.
- Missing documents surfaced daily before they delay customs clearance
- Chasers drafted automatically, cutting manual email prep to a quick review
- Google Sheet gives ops managers a live view of every open document gap
Built for freight forwarders · import-export coordinators · customs compliance teams · logistics operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.magaya.comin a real browser with your saved login - no setup, no API keys. -
1
Magaya - check document completeness on active shipments
magaya.com How to Automate Magaya
WebRun opens Magaya to check document completeness on active shipments. - Open Magaya and navigate to active shipments
- Check each shipment's document checklist for missing items such as commercial invoice, packing list, bill of lading, or certificate of origin
- Record the shipment reference, missing document type, responsible party, and cutoff date
Done when Every active shipment has been reviewed and all gaps are identified.
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2
Google Sheets - log shipments with missing documents
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log shipments with missing documents. - Open the document tracking Google Sheet
- Add or update a row for each shipment with outstanding documents
- Mark any previously flagged shipments as resolved if their documents have since been received
Done when The Google Sheet reflects the current document status of every active shipment.
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3
Gmail - draft chaser email to each responsible party
gmail.com How to Automate Gmail
WebRun opens Gmail to draft chaser email to each responsible party. - Draft a polite chaser email for each shipper or agent with documents still outstanding
- Include the shipment reference, list of missing items, and the required cutoff date
- Save each email as a Gmail draft for your team to review before sending
Done when One ready-to-send chaser draft exists in Gmail for each responsible party with outstanding documents.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email shippers and agents automatically?
No. WebRun saves every chaser as a Gmail draft for your team to review. Nothing is sent to a shipper or agent without a human approving it first.
Which documents does it check for?
It checks for commercial invoice, packing list, bill of lading, and certificate of origin by default. You can extend the checklist to include any document types your business requires.
What happens when a document arrives?
On the next morning run, WebRun re-checks Magaya and marks that document as received in the Google Sheet, so your team always has a live view of what is still outstanding.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.