Draft arrival notices for every inbound shipment automatically
Every morning, WebRun checks Magaya for shipments that have reached port arrival status, pulls the consignee details and cargo information for each, drafts a professional arrival notice email, and saves it in Gmail as a draft ready for your team to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How can I automatically draft arrival notices from Magaya shipments?
WebRun checks Magaya each morning for shipments that reached the arrival milestone overnight, pulls the consignee and cargo details for each, and drafts a professional arrival notice in Gmail. Your team reviews and sends each draft, so notices go out quickly without any manual copy-paste from Magaya.
- Arrival notices are drafted within hours of the milestone, not the next afternoon
- Zero copy-paste from Magaya: every field is pulled automatically
- Your team reviews drafts rather than writing from scratch, cutting notice prep time significantly
Built for freight forwarders · import coordinators · customs brokers · logistics operations teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.magaya.comin a real browser with your saved login - no setup, no API keys. -
1
Magaya - detect shipments at arrival milestone
magaya.com How to Automate Magaya
WebRun opens Magaya to detect shipments at arrival milestone. - Open Magaya and filter shipments to those that reached arrival status since the last run
- Capture the consignee name, contact email, cargo description, vessel or flight details, and any charges due
- Note the estimated pickup or delivery window from the shipment record
Done when All newly arrived shipments have their consignee and cargo details captured.
-
2
Gmail - create arrival notice draft for each consignee
gmail.com How to Automate Gmail
WebRun opens Gmail to create arrival notice draft for each consignee. - Draft a professional arrival notice for each consignee using the captured details
- Include cargo description, arrival reference, charges due, and next-step instructions
- Save each email as a Gmail draft addressed to the consignee, leaving it unsent for team review
Done when One ready-to-review draft arrival notice exists in Gmail for each newly arrived shipment.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the arrival notice to the consignee automatically?
No. WebRun saves every arrival notice as a Gmail draft for your team to review before sending. Nothing goes to the customer without a human pressing Send.
Where does the consignee email address come from?
It reads the contact email stored on the shipment or the related CRM record in Magaya. If no email is found, the draft is flagged for your team to complete.
What if the same shipment arrives on a weekend?
The workflow runs every morning, so the draft will be created on the next business day and clearly dated so your team knows when the shipment arrived.
Related templates
Put this on autopilot.
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