Renew members before their membership lapses
Every morning, WebRun opens Mindbody, finds memberships and contracts expiring in the next two weeks, drafts a warm renewal reminder to each member in Gmail, leaves every draft unsent for the front desk, and posts your team a Slack list of who to renew, soonest first.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I remind members before their membership expires?
Every morning, WebRun opens Mindbody, filters the client list to memberships expiring in the next two weeks, and lists each member with their membership type and end date. It drafts a warm renewal reminder to each one in Gmail, leaves the drafts unsent for the front desk, and posts your team a Slack list ordered by expiry date.
- Expiring memberships surface every morning, not after they lapse
- Each reminder is drafted and waiting, so the front desk just reviews and sends
- Members get a renewal nudge in time instead of quietly dropping off
Built for gym owners · studio managers · boutique fitness studios · front desk teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
clients.mindbodyonline.comin a real browser with your saved login - no setup, no API keys. -
1
Mindbody - find memberships expiring soon
mindbodyonline.com
WebRun opens Mindbody to find memberships expiring soon. - Open Mindbody and go to the client list, then filter to active memberships and contracts
- Sort by end date and capture each member whose membership expires in the next two weeks
- Note the member, membership type, and expiry date, skipping anyone already set to auto-renew
Done when Every membership expiring in the window has been listed with its member and end date.
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2
Gmail - draft renewal reminders
gmail.com How to Automate Gmail
WebRun drafts a renewal reminder for each expiring membership and leaves it unsent. - Draft a warm, on-brand renewal reminder to each member naming their membership and expiry date
- Include a line inviting them to renew at the front desk or reply with questions
- Save every message as a draft and leave it unsent for the front desk to review
Done when A renewal reminder draft sits ready in Gmail for every expiring membership.
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3
Slack - report who is up for renewal
slack.com How to Automate Slack
WebRun posts the day's renewal list to Slack. - Post your team a short list of members up for renewal with their expiry dates
- Put the nearest expiry dates first so the front desk knows who to call today
- Note that the reminder drafts are waiting in Gmail for review
Done when Your team has today's renewal list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email members on its own?
No. WebRun only drafts each renewal reminder in Gmail and leaves it unsent. Your front desk reads every message and clicks send, so nothing reaches a member without a person approving it first.
How does it know which memberships are expiring?
It reads the end date on each active membership and contract in Mindbody every morning, then lists anyone expiring in the next two weeks. Members already set to auto-renew are skipped so you only chase the ones who need a nudge.
Can it match our studio's tone?
Yes. Give WebRun a sample reminder or a few notes on tone and it drafts each member message in your studio's voice, naming their membership type and the exact date it ends.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.