Be ready before each guest turns up at your door
Every Sunday, WebRun signs in to Couchsurfing, opens your confirmed stays for the coming week, and captures each guest's name, arrival and departure dates, and anything they mentioned in the thread. It creates one prep card per stay in Trello with your standing host checklist and sends you the whole week's arrival schedule on WhatsApp.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I prepare for the week's Couchsurfing guests in advance?
WebRun reads your confirmed Couchsurfing stays every Sunday and captures each guest's name, dates, and anything raised in the thread. It builds one Trello prep card per stay with your standing host checklist and sends the week's arrival schedule to you on WhatsApp, so nobody arrives unexpected.
- Every guest is prepared for the day before they arrive
- Same-day changeovers are spotted on Sunday, not on the day
- Notes from the guest thread travel onto the prep card
Built for frequent hosts · hospitality exchange members · shared house organisers · travel community hosts
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.couchsurfing.com/loginin a real browser with your saved login - no setup, no API keys. -
1
Couchsurfing - read the week's confirmed stays
couchsurfing.com
WebRun opens Couchsurfing to read the week's confirmed stays. - Sign in to Couchsurfing and open your hosting requests
- Pick out the stays confirmed for the next seven days
- Capture each guest's name, arrival date, departure date, and number of travellers
- Note anything raised in the message thread, such as a late arrival or a dietary need. Never reply to a guest
Done when Every confirmed stay in the next week is captured with its dates and notes.
-
2
Trello - build a prep card per guest
trello.com How to Automate Trello
WebRun opens Trello to build a prep card per guest. - Open your hosting board in Trello
- Create one card per stay, titled with the guest name and the arrival date
- Add your standing host checklist to each card: linens, spare key, wifi note, local tips
- Put anything the guest mentioned at the top of the card description, and set the due date to the day before arrival
Done when Each confirmed stay has a prep card with its checklist and due date.
-
3
WhatsApp - send the week's arrival schedule
whatsapp.com How to Automate WhatsApp
WebRun opens WhatsApp to send the week's arrival schedule. - Send yourself the week's arrival schedule, day by day
- Show the guest name, arrival time if given, and how many nights
- Flag any day with an overlap or a same-day changeover
- Note anything from the guest threads that needs an answer from you
Done when You have the coming week's arrival schedule on WhatsApp.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message or reply to guests?
No. WebRun only reads your confirmed stays and the threads attached to them. It never replies to a guest, accepts a request, declines one, or writes a reference. Every conversation stays yours.
What if a guest cancels during the week?
The next run reads the live status in Couchsurfing, so a cancelled stay drops off the schedule and its Trello card is moved out of the prep list rather than sitting there.
Can I use my own host checklist?
Yes. WebRun copies whatever checklist you keep, so linens, keys, parking notes, or house rules all appear on every new prep card exactly as you wrote them.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.