Capture expense receipts before they get lost
The moment an employee sends a receipt photo on WhatsApp, WebRun reads the vendor, amount, and date off the receipt, drafts a matching expense entry in CONTPAQi for the accountant to approve, and logs the receipt details to a shared sheet so nothing gets lost before month end.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I capture expense receipts before they get lost or forgotten?
The moment an employee sends a receipt photo on WhatsApp, WebRun reads the vendor, amount, and date off the image and drafts a matching expense entry in CONTPAQi with the receipt attached, ready for the accountant to approve. It also logs the details to a shared sheet, so no receipt gets lost or forgotten before month end.
- Receipts get captured within minutes of being sent instead of piling up at month end
- Every expense entry arrives with its receipt image already attached
- The accountant still approves and posts every entry before it's final
Built for small business owners · field employees submitting receipts · CONTPAQi bookkeepers · office managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
sistema.contpaqi.com/LoginContpaqi/Loginin a real browser with your saved login - no setup, no API keys. -
1
WhatsApp - receive the receipt photo
whatsapp.com How to Automate WhatsApp
WebRun opens WhatsApp to receive the receipt photo. - Watch the expenses number for a new receipt photo from an employee
- Confirm the image is readable and shows a vendor, amount, and date
- Ask the employee to resend if the photo is blurry or incomplete
Done when A readable receipt photo with vendor, amount, and date has been received.
-
2
CONTPAQi - draft a matching expense entry
contpaqi.com How to Automate CONTPAQi
WebRun opens CONTPAQi to draft a matching expense entry. - Open CONTPAQi and draft an expense entry with the vendor, amount, date, and expense category
- Attach the receipt image to the draft entry
- Leave the entry as a draft for the accountant to approve and post
Done when A draft expense entry with the receipt attached is waiting for accountant approval.
-
3
Google Sheets - log the receipt details
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the receipt details. - Log the employee, vendor, amount, and date to the expense capture tracker
- Mark each entry as pending or approved based on its status in CONTPAQi
Done when The expense tracker shows every captured receipt and whether it's still pending approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it post the expense without the accountant checking it?
No. WebRun only drafts the expense entry in CONTPAQi with the receipt attached. The accountant always reviews and posts it, nothing is finalized on its own.
What if the receipt photo is unreadable?
It asks the employee to resend a clearer photo on WhatsApp rather than guessing at the amount or vendor, so a bad entry never reaches CONTPAQi.
Does the original receipt image get kept?
Yes. The photo is attached directly to the draft expense entry, so the accountant can check it against the numbers before approving.
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