Alert your sales team the moment a new crop lands
Every morning, WebRun opens Cropster, checks for any new crop green lot received since the last run, matches it against wholesale accounts who have historically bought that origin or profile, drafts a new crop announcement email in Gmail for each account, and pings your sales team on Telegram with the arrival details and cupping notes so they can prioritize outreach.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I notify wholesale buyers the moment a new coffee crop arrives?
WebRun checks Cropster every morning for any new crop green lot logged since the last run, matches its origin and flavor profile against wholesale accounts that have bought it before, drafts a new crop announcement in Gmail for each match, and pings your sales team on Telegram with the cupping notes, so a fresh arrival reaches the right buyers fast.
- Sales hears about a new crop the same morning it is logged, not weeks later
- Announcements only draft for accounts that actually buy that origin
- Multiple arrivals on the same day stay clearly separated by lot
Built for wholesale coffee roasters · roastery sales teams · green coffee buyers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.cropster.comin a real browser with your saved login - no setup, no API keys. -
1
Cropster - detect the new crop arrival and match past buyers
cropster.com How to Automate Cropster
WebRun opens Cropster to detect the new crop arrival and match past buyers. - Open Cropster and check for any new crop green lot logged since the last run
- Pull the origin, harvest year, and cupping notes for the new lot
- Match the origin and flavor profile against wholesale accounts who have bought it before
Done when Every new crop arrival is identified with its cupping notes and matched buyer list.
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2
Gmail - draft a new crop announcement for each buyer
gmail.com How to Automate Gmail
WebRun opens Gmail to draft a new crop announcement for each buyer. - Draft a short new crop announcement email for each matched wholesale account
- Include the origin, harvest year, and cupping notes so it reads informed, not generic
- Save every announcement as a Gmail draft. Do not send any of them
Done when A draft announcement exists in Gmail for every matched wholesale account, unsent.
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3
Telegram - alert sales with the cupping notes
telegram.org How to Automate Telegram
WebRun opens Telegram to alert sales with the cupping notes. - Send a Telegram message to the sales channel naming the new crop lot
- Include the cupping notes and the list of matched accounts with drafts waiting
- Send nothing when no new crop lot has arrived since the last run
Done when Sales has been alerted on Telegram to the new arrival, or nothing is sent when there is no new lot.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email my wholesale accounts about the new crop automatically?
No. Every announcement is saved as a Gmail draft only. Your sales team reviews and sends each one, WebRun never emails a customer on its own.
How does it decide which accounts to draft for?
It matches the new lot's origin and flavor profile against each wholesale account's past orders in Cropster, so only accounts that actually buy that kind of coffee get a drafted announcement.
What if two new lots arrive on the same day?
Each lot gets its own set of drafts and its own Telegram alert, so your sales team can tell exactly which announcement belongs to which arrival.
Related templates
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