Keep your best-selling parts on the shelf
Every morning, WebRun opens Lightspeed Retail, scans inventory for parts and accessories that have fallen below their reorder point, groups low-stock items by supplier, drafts a purchase order email for each one in Gmail, and posts a reorder summary to Slack so your buyer can review and submit before stock runs out.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically create purchase orders when bike shop inventory gets low?
Every morning, WebRun scans Lightspeed Retail for parts and accessories below their reorder point, groups them by supplier, and drafts a purchase order email for each one in Gmail. It posts a prioritised reorder summary to Slack so your buyer can review and submit the orders before shelves go empty.
- Popular parts are reordered before they sell out, not after a customer asks
- The buyer starts each day with ready-to-send purchase orders in Gmail
- Zero-stock items are flagged first so the most urgent orders are sent first
Built for bike shop buyers · bicycle retailers · cycling parts managers · independent bike dealers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
cloud.lightspeedhq.comin a real browser with your saved login - no setup, no API keys. -
1
Lightspeed Retail - scan inventory for low-stock items
lightspeedhq.com How to Automate Lightspeed Retail
WebRun opens Lightspeed Retail to scan inventory for low-stock items. - Open Lightspeed Retail and run the inventory report filtered to items at or below their reorder point
- Group low-stock items by their primary supplier
- Capture the SKU, product name, current quantity, reorder quantity, and supplier contact for each item
Done when Every low-stock item is listed with its supplier and required reorder quantity.
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2
Gmail - draft purchase order per supplier
gmail.com How to Automate Gmail
WebRun opens Gmail to draft purchase order per supplier. - Draft a purchase order email to each affected supplier, listing the SKUs, product names, and quantities needed
- Include your shop account number or reference if available in Lightspeed Retail
- Save each draft in Gmail for the buyer to review and send - do not submit automatically
Done when A draft purchase order email is waiting in Gmail for every supplier with low-stock items.
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3
Slack - post reorder summary for buyer
slack.com How to Automate Slack
WebRun opens Slack to post reorder summary for buyer. - Post a morning reorder summary to the buying or operations channel listing each supplier and total items needed
- Highlight any items already at zero stock so the buyer can prioritise those first
- Buyer reviews the Gmail drafts and sends them when ready
Done when The buyer has a prioritised reorder summary in Slack and draft POs ready to submit in Gmail.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send purchase orders to suppliers automatically?
No. WebRun drafts every purchase order and saves it in Gmail. Your buyer must review the quantities and send each one. Nothing is submitted to a supplier without human approval.
How does it know what quantity to order?
It reads the reorder quantity set on each product in Lightspeed Retail. Update those figures in your POS and WebRun will use them.
Can it handle multiple suppliers in one run?
Yes. It groups all low-stock items by their primary supplier in Lightspeed Retail and creates one draft purchase order per supplier, so you get a tidy email per vendor.
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