Track tab walkouts and unpaid balances every morning
Every morning, WebRun opens SpotOn and scans for tabs from the previous night that have a zero or short payment, captures the tab amount, table, time, and bartender, then logs each walkout into your tracking Google Sheet so managers can see the total exposure and decide on follow-up.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track bar tab walkouts from my POS each night?
WebRun scans SpotOn every morning for tabs from the prior night that closed with zero or short payment, logs each one into your Google Sheet with the amount, time, bartender, and section, and updates the running monthly walkout total. Managers open one sheet each morning to see exactly how much was lost and by whom.
- Every walkout is logged before the morning manager review, not discovered at month end
- Running monthly totals make it easy to see if losses are trending up week over week
- Bartender patterns surface in the sheet without any manual sorting or analysis
Built for bar managers · nightclub owners · hospitality operators · bar loss prevention teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.spoton.comin a real browser with your saved login - no setup, no API keys. -
1
SpotOn - scan prior night tabs for unpaid or zero-payment balances
spoton.com How to Automate SpotOn
WebRun opens SpotOn to scan prior night tabs for unpaid or zero-payment balances. - Open SpotOn and navigate to closed tabs for the previous business day
- Filter for tabs where payment collected is zero or below the tab total
- Capture the tab ID, amount owed, time opened, time closed, bartender, and section
- Note the payment method recorded, if any, to distinguish walkouts from voids
Done when All unpaid or underpaid tabs from the prior night are listed with full context.
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2
Google Sheets - log each walkout with amount, time, and bartender
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log each walkout with amount, time, and bartender. - Open the tab walkout tracking Google Sheet
- Append a new row for each unpaid tab with date, time, amount, bartender, and section
- Update the running monthly total cell at the top of the sheet
- Leave a notes column blank for managers to record any follow-up actions taken
Done when All prior-night walkouts are logged in the sheet with the monthly total updated.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it charge the customer's card on file for a walkout automatically?
No. Any decision to charge a saved card, contact a customer, or write off a walkout requires manager review. WebRun only logs the unpaid tab details into the sheet for your follow-up.
How does it tell a walkout apart from a legitimate void or comp?
It looks for tabs where the total is greater than zero but the collected payment is zero or less than the total, and cross-checks that the tab was not marked as a comp or void in SpotOn before flagging it.
Can it also flag which bartender had the most walkouts over time?
The sheet logs the bartender column on every row, so you can filter or sort by bartender to see patterns. You can also ask WebRun to add a monthly bartender summary tab to the sheet during setup.
Related templates
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