Staff the right number of bartenders for every peak hour
Every Monday, WebRun pulls last week's hourly transaction data from SpotOn, compares each hour's volume against the headcount you logged in your scheduling sheet, and flags peak hours where you had too few or too many staff relative to your sales-per-head benchmark.
- No credit card
- Under $0.01 per run
- Cancel anytime
How can I use my bar POS data to improve staff scheduling for peak hours?
WebRun pulls SpotOn hourly transaction data every Monday for the prior week and compares it against your logged headcount in Google Sheets, calculating sales per staff member for each hour. Peak hours where you were understaffed or overstaffed are flagged automatically so you can schedule more precisely for the coming week.
- Understaffed rush hours are identified before the next weekend, not after a complaint
- Overstaffed slow hours are flagged so labor cost is trimmed without cutting service
- A weekly sales-per-head benchmark builds over time for smarter future scheduling
Built for bar managers · nightclub operators · hospitality schedulers · multi-venue bar owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.spoton.comin a real browser with your saved login - no setup, no API keys. -
1
SpotOn - pull hourly transaction volume for the prior week
spoton.com How to Automate SpotOn
WebRun opens SpotOn to pull hourly transaction volume for the prior week. - Open SpotOn Reports and select the hourly sales breakdown for each day of the prior week
- Capture transaction count and gross sales for each hour and each day of operation
- Identify the hours with the highest transaction volume across the week
- Export the hourly totals for each day
Done when Hourly sales and transaction counts for the prior week are captured for all operating days.
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2
Google Sheets - compare against scheduled headcount and flag staffing gaps
google.com How to Automate Google Sheets
WebRun opens Google Sheets to compare against scheduled headcount and flag staffing gaps. - Open the staffing efficiency sheet and enter the hourly SpotOn figures into the correct day columns
- The sheet divides transactions per hour by staff scheduled that hour to calculate sales-per-head
- Flag any hour where sales-per-head falls below your understaffed threshold or above your overstaffed threshold
- Summarize flagged hours in the weekly recap tab with the day, hour, and staff count
Done when All staffing efficiency flags are recorded and the weekly recap tab is updated.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it automatically change the schedule for next week based on the report?
No. The report is an analysis tool for the manager. Any scheduling changes are made by the manager using SpotOn's scheduling feature or their scheduling app after reviewing the report.
How do I set the understaffed and overstaffed thresholds?
You set your target sales-per-head benchmark in the Google Sheet during setup. WebRun uses that figure as the midpoint and flags hours that fall outside the range you define around it.
What if I do not track headcount in Google Sheets already?
During setup you create the sheet with a simple headcount column for each day and hour. It only takes a few minutes to fill in your typical staffing pattern, and WebRun handles everything after that.
Related templates
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