Keep every prior authorization from lapsing unnoticed
Every morning, WebRun opens Kipu Health, finds authorizations expiring within 7 days, groups them by payer and level of care, logs the full list in Google Sheets, and posts an urgent renewal worklist to Slack so your utilization review team can act before any patient loses coverage.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track prior authorization expiry dates automatically for my treatment center?
WebRun opens Kipu Health each morning, finds every active authorization expiring within 7 days, and groups them by payer and level of care. It logs the full list in Google Sheets with urgency flags and posts a digest to your UR team in Slack, so no authorization lapses without a timely renewal attempt.
- Authorization lapses caught 7 days before expiry, not after
- UR team sees a prioritized list by payer every morning
- Most urgent renewals flagged within 2 days of expiry
Built for addiction treatment centers · behavioral health billing teams · utilization review staff · residential and PHP programs
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.kipuhealth.comin a real browser with your saved login - no setup, no API keys. -
1
Kipu Health - find expiring authorizations
kipuhealth.com How to Automate Kipu Health
WebRun opens Kipu Health to find expiring authorizations. - Open the Kipu Health utilization review or insurance section and filter to active authorizations
- Identify every authorization with an end date within the next 7 days
- Capture patient ID, payer name, authorization number, level of care, authorized units remaining, and expiry date
- Sort by expiry date ascending so the most urgent appear first
Done when Every authorization expiring within 7 days is listed with payer details and remaining units.
-
2
Google Sheets - log renewal worklist by payer
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log renewal worklist by payer. - Open the Prior Auth Expiry Tracker sheet
- Append or update each row with payer, auth number, level of care, expiry date, and renewal status
- Mark any authorization expiring within 2 days as urgent
Done when The Google Sheets tracker reflects today's expiring authorizations with urgency flags.
-
3
Slack - alert UR team
slack.com How to Automate Slack
WebRun opens Slack to alert UR team. - Post a digest to the UR Slack channel listing counts by payer and total authorizations expiring this week
- Call out any expiring within 2 days by name so the team prioritizes them
- Include a link to the Google Sheets tracker for full details
Done when The UR team has a prioritized renewal digest in Slack before 8 AM.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit renewal requests to the payer automatically?
No. WebRun builds the renewal worklist and flags urgent cases, but the UR team submits each renewal. Payer portals require clinical justification that must come from a licensed clinician.
What if an authorization was already renewed?
It reads the live authorization status in Kipu Health each morning, so any authorization already renewed or extended will show the updated expiry date and will not appear as expiring.
Can it track different levels of care separately?
Yes. The worklist groups authorizations by level of care (detox, RTC, PHP, IOP, OP) so your UR team can see exactly which programs need attention without sorting manually.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.