Walk into every pay run with nothing outstanding
Three days before each pay run, WebRun opens Zoho Payroll, checks the upcoming run for blockers such as new employees with incomplete details, unapproved salary changes, unrecorded leave and pending reimbursements, posts a readiness checklist to your Microsoft Teams people channel, and blocks approval time on the payroll owner's Google Calendar before the cut-off.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I make sure payroll is ready before the cut-off?
Three days before each pay run, WebRun opens Zoho Payroll and checks what would block it: new hires missing details, unapproved changes, unrecorded leave and pending reimbursements. It posts the checklist to Microsoft Teams and blocks approval time on your Google Calendar before the cut-off.
- Blockers are cleared days before the cut-off, not the night before
- Every unapproved change has a named owner
- An unexplained jump in run cost is questioned before approval
Built for HR teams · payroll managers · finance teams · small business owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
payroll.zoho.comin a real browser with your saved login - no setup, no API keys. -
1
Zoho Payroll - check the upcoming run for blockers
payroll.zoho.com
WebRun opens Zoho Payroll to check the upcoming run for blockers. - Open Zoho Payroll and select the upcoming pay run
- List employees added since the last run and flag any with incomplete bank, tax or salary details
- Capture salary revisions, bonuses and one-off payments still waiting on approval
- Note unrecorded leave, loss of pay entries and pending reimbursements that would change net pay
- Compare headcount and total cost against the previous run and flag any unexplained jump
- Read only. Never approve, submit or process the pay run
Done when Every blocker on the upcoming run is listed with the employee it affects.
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2
Microsoft Teams - post the readiness checklist
microsoft.com How to Automate Microsoft Teams
WebRun opens Microsoft Teams to post the readiness checklist. - Post the readiness checklist to your people channel with the pay date at the top
- Group blockers by owner: HR details, manager approvals, finance reimbursements
- Show the run total and the change against last period so a surprise is visible early
- Mark the run Ready when every line is clear
Done when The people channel has the checklist with an owner beside every blocker.
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3
Google Calendar - book the approval slot
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to book the approval slot. - Book a 30 minute approval slot for the payroll owner ahead of the submission cut-off
- Title it with the pay date and the number of open blockers
- Attach the checklist link so the owner opens the meeting already knowing what is left
- Add a reminder the day before if blockers are still open
Done when The payroll owner has a calendar slot booked before the cut-off.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it approve or submit the pay run?
No. WebRun never approves, submits or processes payroll and never moves money. It produces the checklist, and a named person makes every payroll decision inside Zoho Payroll.
Does it change employee records or salaries?
No. It reads the run and reports what is incomplete. Editing a bank detail, a salary or a leave entry is always done by your HR team.
Who can see the checklist in Teams?
Only the members of the channel you choose. The post lists blockers and totals rather than individual salary figures, so it can sit in a wider people channel without exposing pay data.
Related templates
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