Follow up on unsold bids before they go cold
Every morning, WebRun opens ResponsiBid, finds bids that are still pending after three or more days, drafts a short and friendly follow-up email for each customer in Gmail, and posts a summary to Slack so your team knows which jobs are still up for grabs.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically follow up on unsold window cleaning bids?
Every morning, WebRun checks ResponsiBid for window cleaning bids that have been pending for three or more days, drafts a polite follow-up email in Gmail for each one, and posts a Slack summary to your team. Emails stay as drafts until you review and approve them, keeping you in control.
- Stale bids get a follow-up draft every morning without any manual effort
- Your team sees a prioritised list of pending jobs in Slack
- No email goes to a customer until you review and approve the draft
Built for window cleaning companies · window cleaning sales teams · residential window cleaners · commercial window cleaners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.responsibid.comin a real browser with your saved login - no setup, no API keys. -
1
ResponsiBid - find pending unsold bids
responsibid.com
WebRun opens ResponsiBid to find pending unsold bids. - Open ResponsiBid and filter bids by status 'Pending' or equivalent unsold state
- Identify bids that have been waiting three or more days without a response
- Capture the customer name, contact email, bid amount, and service details for each
Done when Every stale unsold bid is listed with its customer details and bid information.
-
2
Gmail - draft a follow-up for each
gmail.com How to Automate Gmail
WebRun opens Gmail to draft a follow-up for each. - For each pending bid, open Gmail and compose a draft follow-up email
- Write a short, friendly message referencing the specific service and bid amount
- Save each email as a draft and do not send. Leave it for your review before sending
Done when A draft follow-up email is saved in Gmail for every stale bid.
-
3
Slack - notify the team
slack.com How to Automate Slack
WebRun opens Slack to notify the team. - Post a short summary to the Slack channel listing which customers have drafts waiting
- Include the bid amount and days pending for each so your team can prioritize
- Mention that the Gmail drafts are ready for review and sending
Done when The team has a Slack summary listing every pending bid with a draft ready.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the follow-up emails automatically?
No. WebRun saves each follow-up as a Gmail draft and leaves sending to you. You review the message, personalise it if needed, and hit send. Nothing goes to a customer without your approval.
How many days does a bid wait before WebRun flags it?
Three days by default. You can ask WebRun to adjust the threshold to match your sales cycle, whether that is two days for fast-turnaround jobs or five days for larger commercial bids.
What if a customer already accepted the bid?
WebRun reads the live bid status in ResponsiBid each morning, so accepted or declined bids are skipped and only genuinely pending ones get a follow-up draft.
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