Track prior authorization status before it stalls a start date
Every morning, WebRun opens PatientNow, pulls every GLP-1 prior authorization request and its current status, logs pending, approved, and denied requests to a Google Sheet with days waiting, and emails your billing team an alert flagging anything stalled or newly denied so a patient's start date never slips silently.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track GLP-1 prior authorization status for my clinic?
WebRun pulls every GLP-1 prior authorization request from PatientNow each morning, logging payer, status, and days waiting to a Google Sheet worklist. It flags anything pending over 5 days or tied to an appointment in the next 3 days, then emails your billing team an alert, so no patient's start date stalls on a silent authorization.
- No prior authorization sits stalled without your billing team noticing
- Patients with an upcoming appointment get priority on the worklist
- Denials surface the same morning instead of at the patient's visit
Built for medical weight loss clinics · GLP-1 clinics · practice billing teams · insurance coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.patientnow.comin a real browser with your saved login - no setup, no API keys. -
1
PatientNow - pull prior authorization statuses
patientnow.com How to Automate PatientNow
WebRun opens PatientNow to pull prior authorization statuses. - Open PatientNow and pull all GLP-1 prior authorization requests with their current status
- Capture the payer, medication, request date, and current status for each: pending, approved, or denied
- Calculate days waiting for each pending request
- Note the patient's scheduled start or next appointment date
Done when Every open or recently resolved prior authorization is listed with its status and days waiting.
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2
Google Sheets - log the prior authorization worklist
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the prior authorization worklist. - Open the prior authorization worklist sheet
- Append or update a row for each request with payer, status, days waiting, and next appointment
- Sort so pending requests over 5 days and any new denials rise to the top
Done when The worklist is current and sorted so the most urgent authorizations are visible first.
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3
Gmail - alert your billing team
gmail.com How to Automate Gmail
WebRun opens Gmail to alert your billing team. - Draft a short alert summarizing how many requests are pending, newly approved, or newly denied
- Flag any request pending over 5 days or tied to an appointment in the next 3 days
- Send the alert to your internal billing team distribution list only, never to a patient or payer
Done when Your billing team has today's prior authorization alert in their inbox.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the insurance company or the patient?
No. It only builds the worklist and alerts your internal billing team. Any call to the payer or conversation with the patient about their authorization stays with your staff.
How does it flag which requests are urgent?
It sorts by days waiting and checks each request against the patient's next appointment, so anything pending over 5 days or tied to a visit in the next 3 days rises to the top.
What happens once a request is approved or denied?
WebRun reads the live status in PatientNow each morning and updates the worklist, so your team always sees the current outcome rather than stale data.
Related templates
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