Renew wellness plans before they lapse
Every Monday, WebRun opens Vetspire, finds wellness plans expiring in the next few weeks, drafts a renewal reminder to each owner showing the plan and the benefits they would keep, leaves every draft unsent for the team, and posts a Slack list of plans about to lapse.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I remind clients to renew expiring wellness plans automatically?
Every Monday, WebRun opens Vetspire, reads the wellness plans view, and finds plans expiring in the next few weeks. It drafts a renewal reminder to each owner in Gmail naming the pet, plan, and benefits they would keep, leaves the drafts unsent for the team, and posts a Slack list of plans about to lapse.
- Plans about to lapse are caught weeks before they expire
- Each renewal reminder is drafted and ready for the team to send
- More owners renew, keeping preventative care and revenue steady
Built for veterinary clinics · animal hospitals · wellness program coordinators · vet practice managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.vetspire.comin a real browser with your saved login - no setup, no API keys. -
1
Vetspire - find expiring wellness plans
vetspire.com
WebRun opens Vetspire to find wellness plans expiring soon. - Open Vetspire and go to the wellness plans view
- Filter to plans expiring within the next few weeks
- Capture the patient, owner, plan tier, expiry date, and benefits remaining
Done when Every wellness plan expiring soon has been listed with its owner and expiry date.
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2
Gmail - draft renewal reminders
gmail.com How to Automate Gmail
WebRun drafts a wellness plan renewal reminder and leaves it unsent. - Draft a renewal reminder to each owner naming their pet, plan, and expiry date
- Highlight the benefits and savings they would keep by renewing
- Save each message as a draft and leave it unsent for the team to review
Done when A renewal reminder draft is ready in Gmail for every expiring plan.
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3
Slack - list plans about to lapse
slack.com How to Automate Slack
WebRun posts the week's expiring wellness plans list to Slack. - Post the team a short list of wellness plans about to lapse this week
- Flag plans expiring soonest so they are reviewed first
- Note that renewal drafts are waiting in Gmail for review
Done when The team has this week's expiring-plans list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email owners about renewals on its own?
No. WebRun drafts each renewal reminder in Gmail and leaves it unsent. The team reviews every message before sending, so no owner is contacted about their wellness plan without a person approving it first.
How does it know a plan is expiring?
It reads the wellness plans view in Vetspire each Monday and flags plans with an expiry date in the next few weeks, capturing the pet, plan tier, and remaining benefits so the reminder is accurate and timely.
What does the reminder include?
Each draft names the pet, the plan, and the expiry date, and highlights the benefits and savings the owner keeps by renewing. Share a sample and WebRun matches your clinic's tone and plan details.
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