Bring pets back in for overdue vaccines
Every morning, WebRun opens ezyVet, runs the reminder and recall report for patients with a vaccine or booster now due, drafts a warm reminder to each owner in Gmail, leaves every draft unsent for the front desk, and posts the team a Slack count of who is overdue.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I send overdue vaccine reminders to pet owners automatically?
Every morning, WebRun opens ezyVet, runs the Reminders and Recall report, and lists every patient with a vaccine or booster now due. It drafts a warm reminder to each owner in Gmail, naming the pet and vaccine, leaves the drafts unsent for the front desk, and posts the team an overdue count in Slack.
- Overdue pets surface every morning, not when the owner happens to call
- Each reminder is drafted and waiting, so the front desk just reviews and sends
- Vaccine compliance rises without manual list-pulling
Built for veterinary clinics · animal hospitals · vet practice managers · front desk teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.ezyvet.comin a real browser with your saved login - no setup, no API keys. -
1
ezyVet - pull the vaccine recall list
ezyvet.com
WebRun opens ezyVet to run the vaccine recall report. - Open ezyVet and run the Reminders and Recall report
- Filter to patients with a vaccine or booster due or overdue
- Capture the patient, owner, vaccine type, and due date for each
Done when Every patient due for a vaccine has been listed with its owner and due date.
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2
Gmail - draft owner reminders
gmail.com How to Automate Gmail
WebRun drafts a vaccine reminder for each owner and leaves it unsent. - Draft a warm, on-brand reminder to each owner naming their pet and the vaccine due
- Include a line inviting them to call or book a visit
- Save every message as a draft and leave it unsent for the front desk to review
Done when A reminder draft sits ready in Gmail for every overdue patient.
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3
Slack - report who is overdue
slack.com How to Automate Slack
WebRun posts the day's vaccine recall count to Slack. - Post the team a short count of patients overdue for vaccines today
- Group by vaccine type so the most pressing recalls stand out
- Note that drafts are waiting in Gmail for review
Done when The team has today's vaccine recall count in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message pet owners on its own?
No. WebRun only drafts each vaccine reminder in Gmail and leaves it unsent. Your front desk reads every message and clicks send, so nothing reaches an owner without a person approving it first.
How does it know which pets are due?
It reads ezyVet's Reminders and Recall report each morning, which lists patients whose vaccine or booster is due or overdue based on each pet's vaccination schedule. Anyone already seen is dropped from the list.
Can it match our clinic's tone?
Yes. Give WebRun a sample reminder or a few notes on tone and it drafts each owner message in your clinic's voice, naming the pet and the specific vaccine that is due.
Related templates
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