Deliver a daily patient volume digest to your urgent care ops team
Every morning, WebRun opens Experity and pulls the prior day's visit counts broken down by provider, visit type, and payer mix. It computes key metrics including total visits, payer distribution, and provider productivity, appends the results to a running Google Sheets log, and posts a concise summary to the ops Slack channel so your team starts the day with a clear picture of yesterday's volume.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I get an automated daily patient volume report for my urgent care clinic?
WebRun pulls the prior day's visit data from Experity every morning, breaks it down by provider, visit type, and payer mix, and appends the metrics to a Google Sheets volume tracker. It then posts a concise summary to your ops Slack channel so your team has the full picture before the morning huddle, with no manual report-pulling required.
- Ops team sees yesterday's full volume breakdown in Slack before the morning huddle, every day
- Google Sheets log builds a rolling trend record without any manual data entry
- No patient identifiers are shared externally because the report uses aggregate counts only
Built for urgent care operations managers · urgent care medical directors · urgent care clinic owners · urgent care front desk supervisors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.experityhealth.comin a real browser with your saved login - no setup, no API keys. -
1
Experity - pull prior day visit counts and payer mix
experityhealth.com How to Automate Experity
WebRun opens Experity to pull prior day visit counts and payer mix. - Open Experity and navigate to the reporting or visit summary section
- Filter to the prior day's date range
- Pull total visit counts broken down by provider, visit type, and payer
- Capture payer mix percentages and note any providers with unusually high or low volume
- Record total visits, self-pay count, and key payer categories
Done when Yesterday's visit data is compiled with provider, visit type, and payer breakdowns.
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2
Google Sheets - log metrics to the running volume tracker
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log metrics to the running volume tracker. - Open the daily volume tracking sheet
- Append a new row for yesterday's date with total visits, provider breakdown, visit type mix, and payer distribution
- Update any rolling averages or trend columns in the sheet
- Confirm the row is saved and the totals match the Experity pull
Done when Yesterday's volume metrics are logged in Google Sheets with full payer and provider detail.
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3
Slack - post concise summary to the ops channel
slack.com How to Automate Slack
WebRun opens Slack to post concise summary to the ops channel. - Post a concise summary to the ops Slack channel with yesterday's total visits, top providers by volume, and payer mix highlights
- Flag any metrics that fall outside normal ranges, such as a low-volume day or an unusual payer shift
- Include a link to the Google Sheets log for anyone who wants the full detail
Done when The ops team has yesterday's volume summary in Slack before the morning huddle.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does the Slack report include any patient names or protected health information?
No. The report contains only aggregate counts and percentages by provider, visit type, and payer category. No individual patient identifiers are included in the Slack message or the Google Sheets log.
Can I adjust which metrics appear in the daily report?
Yes. You can tell WebRun which provider groupings, payer categories, or visit types to highlight, and it will tailor the Slack summary and Sheets columns to match your team's reporting preferences.
What happens if Experity shows no visits for a given day?
WebRun still runs, logs a zero-visit row to Google Sheets for that date, and posts a brief Slack note indicating no visits were recorded, so your team knows the report ran and the day was simply quiet.
Related templates
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