Work urgent care claim rejections before the correction window closes
Every morning, WebRun opens Experity and pulls all claims with a rejected or denied status that have not yet been corrected or appealed. It groups them by rejection reason code and payer, logs the full worklist to Google Sheets, and posts a Slack digest to the billing team showing denial counts and revenue at risk so the highest-priority corrections are worked first.
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How do I track and prioritize urgent care claim rejections for my billing team?
WebRun opens Experity every morning and pulls all unworked rejected and denied claims, grouping them by rejection reason code and sorting by correction deadline. It logs the full detail to Google Sheets and posts your billing team a Slack digest showing total rejections, revenue at risk, and the top reason codes so the most urgent corrections are worked first.
- No rejection deadline expires unnoticed because the worklist is reviewed every morning
- Billing staff see denial counts and revenue at risk in Slack within seconds of the morning run
- Top rejection reason codes surface quickly so systemic billing issues can be corrected at the root
Built for urgent care billing managers · revenue cycle teams · urgent care clinic administrators · insurance billing specialists
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.experityhealth.comin a real browser with your saved login - no setup, no API keys. -
1
Experity - pull rejected and denied claims
experityhealth.com How to Automate Experity
WebRun opens Experity to pull rejected and denied claims. - Open Experity and navigate to the billing or claims management section
- Filter for claims with a rejected or denied status that have not been corrected, appealed, or written off
- Capture the claim number, patient name initials, payer, rejection or denial reason code, date of service, billed amount, and the date the rejection was received
- Note the payer's correction or appeal deadline based on the rejection date
Done when Every unworked rejected or denied claim is listed with its reason code, payer, billed amount, and correction deadline.
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2
Google Sheets - build the claim rejection worklist
google.com How to Automate Google Sheets
WebRun opens Google Sheets to build the claim rejection worklist. - Open the Claim Rejection Worklist sheet
- Append new rejection records as rows, skipping any claim already present in the sheet to avoid duplicates
- Group rows by rejection reason code so common billing patterns are visible at a glance
- Sort by correction deadline with the most urgent claims at the top and flag any claim within 7 days of the deadline
Done when The worklist sheet is current, grouped by reason code, and sorted by correction urgency.
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3
Slack - alert the billing team with rejection counts and revenue at risk
slack.com How to Automate Slack
WebRun opens Slack to alert the billing team with rejection counts and revenue at risk. - Post a daily Slack digest to the billing channel with the total count of open rejections and total billed amount at risk
- Break down the top three rejection reason codes so the team can spot systemic billing issues
- Flag any claims within 7 days of the payer correction deadline and link to the full Google Sheet for detailed review
Done when The billing team has a Slack digest with rejection counts, top reason codes, and urgent deadline flags.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will WebRun resubmit or appeal rejected claims automatically?
No. WebRun builds the prioritized worklist and surfaces the right claims to your billing team each morning. All corrections, resubmissions, and appeals are completed by your billing staff after reviewing the list.
How does it decide which rejections are the highest priority?
It sorts by payer correction deadline, putting claims closest to the filing window at the top. It also surfaces the highest billed amounts so revenue at greatest risk gets addressed first.
What if a claim was already corrected or appealed?
WebRun reads live claim status from Experity each morning. Claims updated to corrected, in appeal, or paid in Experity will not appear in the next day's worklist.
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