Follow up on expiring truck leases before customers churn
Every morning, WebRun opens Karmak Fusion, checks every active lease and rental agreement for units expiring within the next 60 days, drafts a renewal outreach email to each fleet account, and prepares a DocuSign renewal envelope so your leasing rep only has to review and send, not build from scratch.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I follow up on expiring truck leases before a customer churns?
WebRun checks Karmak Fusion every morning for leases and rental agreements expiring within 60 days, drafts a renewal outreach email for each fleet account in Gmail, and prepares a pre filled renewal envelope in DocuSign that stays unsent until your leasing rep reviews it. Every account with an open billing issue is flagged first, so renewals never go out to a customer with unresolved problems.
- Expiring leases get a drafted outreach email 60 days out instead of a last minute scramble
- Renewal paperwork is pre filled in DocuSign so reps only review and send
- Accounts with open billing issues are flagged before the renewal conversation starts
Built for commercial truck dealerships · fleet leasing departments · leasing and rental reps · dealership account managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.karmak.comin a real browser with your saved login - no setup, no API keys. -
1
Karmak Fusion - find leases expiring within 60 days
karmak.com How to Automate Karmak Fusion
WebRun opens Karmak Fusion to find leases expiring within 60 days. - Open Karmak Fusion and filter lease and rental agreements to those expiring in the next 60 days
- Capture the fleet account, unit numbers, current rate, and expiry date for each agreement
- Note whether the account has any open service or billing issues that should be resolved before renewal
Done when Every lease expiring within 60 days is listed with its account, units, and expiry date.
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2
Gmail - draft renewal outreach per account
gmail.com How to Automate Gmail
WebRun opens Gmail to draft renewal outreach per account. - Draft a renewal outreach email for each expiring account naming the units and the current expiry date
- Ask whether they want to renew at the current terms or discuss the units covered
- Save each email as a Gmail draft for your leasing rep to personalize and send
Done when A draft renewal outreach email is ready in Gmail for every account with a lease expiring within 60 days.
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3
DocuSign - prepare the renewal envelope for review
docusign.com How to Automate DocuSign
WebRun opens DocuSign to prepare the renewal envelope for review. - Prepare a renewal envelope pre filled with the account, units, and proposed terms for each expiring lease
- Leave every envelope unsent in DocuSign for your leasing rep to review
- Flag any account with an open billing issue so the rep resolves it before sending
Done when An unsent, pre filled renewal envelope is waiting in DocuSign for every expiring lease.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the renewal agreement to the customer for signature on its own?
No. WebRun prepares the DocuSign envelope pre filled and leaves it unsent. Your leasing rep reviews the terms and sends it only when they are ready.
What counts as an expiring lease?
Any active lease or rental agreement in Karmak Fusion with an expiry date within the next 60 days. You can adjust that window in your WebRun settings.
Does it check for billing problems before reaching out?
Yes. It flags any expiring account with an open service or billing issue in Karmak Fusion, so your leasing rep can resolve it before the renewal conversation starts.
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