Stop supplier holds from quietly lapsing
Every morning, WebRun opens Travefy, scans active trips for supplier holds and option deadlines coming due, logs each one in Google Sheets with the supplier, trip, and expiry date, and posts your team a Slack list of which holds expire this week so you can confirm or release them before they quietly lapse.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track supplier hold and option deadlines so none lapse?
Every morning, WebRun opens Travefy and scans active trips for supplier holds and option deadlines coming due. It logs each one in Google Sheets with the supplier, trip, and expiry date, and posts your team a Slack list of which holds expire this week, nearest deadline first, so you can confirm or release them before they lapse.
- Hold deadlines surface every morning, not the day a booking is lost
- Every hold is logged with its expiry date and status in one sheet
- No supplier option lapses unnoticed and forces a rebooking at a worse rate
Built for travel agencies · travel advisors · host agencies · group trip planners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.travefy.comin a real browser with your saved login - no setup, no API keys. -
1
Travefy - find holds coming due
travefy.com
WebRun opens Travefy to scan booked holds and option deadlines coming due. - Open Travefy and open active trips with held or optioned bookings
- Read each booking's notes and details for a supplier hold or option deadline in the next 7 days
- Capture the supplier, trip, client, and exact expiry date for each hold
Done when Every supplier hold coming due has been listed with its expiry date and trip.
-
2
Google Sheets - log each deadline
google.com How to Automate Google Sheets
WebRun logs each supplier hold with its expiry date and ranks the nearest first. - Open the holds tracker and add or update a row per hold with supplier, trip, client, and expiry date
- Mark each hold confirmed, pending, or release based on its current Travefy status
- Sort so the nearest expiry sits at the top for you to action first
Done when Every supplier hold is logged in the sheet with its expiry date and status.
-
3
Slack - alert holds expiring this week
slack.com How to Automate Slack
WebRun posts the week's expiring holds with the nearest deadline first. - Post the team a short list of supplier holds expiring this week
- Lead with the nearest deadline so the most urgent holds stand out
- Note for each whether it needs confirming or releasing so nothing is forgotten
Done when The team has this week's expiring-holds list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it confirm or release a hold on its own?
No. WebRun only tracks each hold and flags what is due. It logs the deadline in Sheets and alerts you in Slack, but confirming a booking or releasing a hold with a supplier always stays a decision a person makes.
How does it know when a hold expires?
It reads each held or optioned booking in Travefy every morning, pulls the supplier hold or option deadline from the booking details, and lists any expiring in the next 7 days so nothing slips past unseen.
What if a hold was already confirmed?
It reads the live booking status in Travefy each run, so a hold you have already confirmed or released is marked accordingly in the sheet and dropped from the urgent Slack list.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.