Follow up on quotes before they go cold
Every morning, WebRun opens TravelJoy, finds quotes and proposals sent to clients with no response after a few days, drafts a warm, no-pressure follow-up to each in Gmail, leaves every draft unsent for you to review, and posts your team a Slack list of open quotes still waiting on a reply so none goes cold.
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How do I follow up on unanswered travel quotes automatically?
Every morning, WebRun opens TravelJoy and finds quotes sent to clients with no response after three or more days. It drafts a warm, no-pressure follow-up to each in Gmail, leaves every draft unsent for you to review, and posts your team a Slack list of open quotes still waiting on a reply, ranked by value, so none goes cold.
- Cold quotes get a timely nudge, not silence after the proposal goes out
- Each follow-up is drafted and waiting, so you just review and send
- More quotes convert because none is forgotten on the third day
Built for travel agencies · travel advisors · host agencies · independent contractors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
traveljoy.comin a real browser with your saved login - no setup, no API keys. -
1
TravelJoy - find quotes with no reply
traveljoy.com
WebRun opens TravelJoy to find sent quotes with no client response. - Open TravelJoy and open quotes and proposals sent to clients in the last few weeks
- Find any sent 3 or more days ago with no client reply and not yet booked
- Capture the client, trip, quote value, and days since it was sent for each
Done when Every sent quote with no response has been listed with its age and value.
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2
Gmail - draft warm follow-ups
gmail.com How to Automate Gmail
WebRun drafts a no-pressure quote follow-up for each client and leaves it unsent. - Draft a warm, no-pressure follow-up to each client referencing their quote and offering to adjust or answer questions
- Keep the tone helpful rather than salesy so it reads like a check-in
- Save every message as a draft and leave it unsent for you to review before it reaches a client
Done when A follow-up draft sits ready in Gmail for every unanswered quote.
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3
Slack - report open quotes
slack.com How to Automate Slack
WebRun posts the open quotes waiting on a reply, biggest opportunities first. - Post the team a short list of open quotes still waiting on a client reply
- Order by quote value and age so the biggest opportunities stand out
- Note that the follow-ups are waiting as drafts in Gmail for review
Done when The team has today's open-quote list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it follow up with clients without me?
No. WebRun only drafts each follow-up in Gmail and leaves it unsent. You read every message and click send, so no follow-up reaches a client without a person approving it first.
How does it know a quote went unanswered?
It reads sent quotes and proposals in TravelJoy each morning and finds any sent three or more days ago with no client reply and not yet booked, so only genuinely cold quotes surface.
Will it pester clients who already replied or booked?
No. It reads the live status in TravelJoy each run, so any quote that has had a reply or converted to a booking is skipped and never gets a follow-up draft.
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