Never miss a trip's final-payment deadline
Every morning, WebRun opens Travefy, scans active trips for supplier final-payment due dates approaching, drafts a warm balance reminder to each client in Gmail, leaves every draft unsent for you to review, and posts your team a Slack list of which trips owe a final payment this week so none lapse and risk a cancelled booking.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I remind travel clients about final-payment deadlines automatically?
Every morning, WebRun opens Travefy and scans active trips for a supplier final payment coming due in the next 10 days. It drafts a warm balance reminder to each client in Gmail, naming the trip and amount, leaves every draft unsent for you to review, and posts your team a Slack list of what is due this week.
- Final-payment deadlines surface every morning, not the day a booking is at risk
- Each client reminder is drafted and waiting, so you just review and send
- No supplier deadline lapses unseen and forces a cancelled trip
Built for travel agencies · travel advisors · host agencies · trip planners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.travefy.comin a real browser with your saved login - no setup, no API keys. -
1
Travefy - find trips with payment due
travefy.com
WebRun opens Travefy to scan trip invoices for final payments coming due. - Open Travefy and open the Trips list filtered to active, booked itineraries
- Read each trip's invoice and payment schedule for a supplier final payment due in the next 10 days
- Capture the client, trip name, balance due, and the supplier deadline for each
Done when Every trip with a final payment coming due has been listed with its balance and deadline.
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2
Gmail - draft balance reminders
gmail.com How to Automate Gmail
WebRun drafts a final-payment reminder for each client and leaves it unsent. - Draft a warm, on-brand reminder to each client naming their trip, the balance due, and the date
- Include a clear line on how to pay and an offer to help
- Save every message as a draft and leave it unsent for you to review before it goes to a traveler
Done when A balance-reminder draft sits ready in Gmail for every trip with a payment due.
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3
Slack - report what is due this week
slack.com How to Automate Slack
WebRun posts the week's final-payment list with the nearest deadline first. - Post the team a short list of trips with a final payment due this week
- Lead with the nearest supplier deadline so the most urgent trips stand out
- Note that the client reminders are waiting as drafts in Gmail for review
Done when The team has this week's final-payment list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients about money without me?
No. WebRun only drafts each balance reminder in Gmail and leaves it unsent. You read every message and click send, so nothing about a payment reaches a traveler without a person approving it first.
How does it know a final payment is due?
It reads each trip's invoice and payment schedule in Travefy every morning and lists any trip with a supplier final payment due in the next 10 days, so deadlines surface well before they lapse.
Can it match our agency's tone?
Yes. Give WebRun a sample reminder or a few notes on voice and it drafts each client message in your agency's tone, naming the trip, the balance due, and the deadline.
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