Keep translation projects on deadline
Every morning, WebRun opens XTRF and Smartcat, scans all active projects for approaching deadlines, flags any that are at risk or overdue, and posts a prioritized status digest to your project managers in Slack so nothing slips.
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How do I automatically track translation project deadlines and flag at-risk jobs?
WebRun opens XTRF and Smartcat every morning, scans all active translation projects for approaching or overdue deadlines, cross-checks task completion and blocking assignees, and posts a ranked at-risk digest to your project managers in Slack so every deadline is visible before the day begins.
- At-risk projects surface every morning before the team starts work
- Project managers see the blocking task and assignee in one Slack message
- Delivered projects are excluded automatically from every run
Built for translation agencies · localization project managers · LSPs · language service providers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.xtrf.euin a real browser with your saved login - no setup, no API keys. -
1
XTRF - scan active project deadlines
xtrf.eu
WebRun opens XTRF to scan active project deadlines. - Open XTRF and filter projects to Active status
- Read the deadline date and current stage for each project
- Flag any project whose deadline is within 24 hours or already past
Done when Every active project has been reviewed and at-risk ones flagged.
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2
Smartcat - cross-check task progress
smartcat.com
WebRun opens Smartcat to cross-check task progress. - Open Smartcat and check task completion percentages for flagged projects
- Note which linguist or reviewer tasks are still incomplete
- Record the blocking task and assignee name for each at-risk project
Done when Each at-risk project has a completion percentage and a named blocker.
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3
Slack - post at-risk digest to managers
slack.com How to Automate Slack
WebRun opens Slack to post at-risk digest to managers. - Post a ranked digest to the project-management channel, most urgent first
- Include project name, client, deadline, completion percentage, and blocking task
- Tag the responsible project manager for each flagged item
Done when Project managers have today's at-risk list with full context in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it change anything in XTRF or Smartcat?
No. WebRun reads project data and posts an internal Slack digest only. It never updates deadlines, reassigns tasks, or modifies any record in your TMS.
How does it decide a project is at risk?
It flags any project whose delivery deadline falls within 24 hours or is already past. You can adjust the threshold to 48 or 72 hours to get earlier warnings.
What if a project was already delivered?
It reads the live status from XTRF each morning, so any project marked Delivered or Closed is automatically excluded from the digest.
Related templates
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