Keep instructor credentials from lapsing
Every Monday, WebRun opens CoreCampus, checks every instructor's license and certification expiration dates against their scheduled classes, posts the program director a compliance-risk digest in Slack for anyone lapsing before their next class, and logs renewal status in Google Sheets.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track instructor credential expiration before it becomes a compliance gap?
WebRun checks CoreCampus every Monday for instructor licenses and certifications nearing expiration and cross-checks them against upcoming teaching schedules. It posts the program director a compliance-risk digest in Slack, ranked by whose credential lapses before their next class, and logs renewal status in Google Sheets, so no instructor teaches on an expired credential.
- No instructor teaches on an expired credential
- The program director gets a ranked, class-schedule-aware risk digest every Monday
- Renewal status stays documented for the next accreditation site visit
Built for program directors · trade school deans · accreditation compliance officers · vocational school administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.corecampus.comin a real browser with your saved login - no setup, no API keys. -
1
CoreCampus - check instructor credential expiration dates
corecampus.com How to Automate CoreCampus
WebRun opens CoreCampus to check instructor credential expiration dates. - Open CoreCampus and pull each instructor's license and certification expiration dates
- Cross-check against their upcoming teaching schedule
- Flag anyone whose credential expires before or during a scheduled class
Done when Every instructor with a credential expiring within 60 days is listed with their next scheduled class.
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2
Slack - post the compliance-risk digest
slack.com How to Automate Slack
WebRun opens Slack to post the compliance-risk digest. - Post the program director a compliance-risk digest of instructors nearing expiration
- Put anyone lapsing before a scheduled class at the top
- Include the credential type and days remaining
Done when The program director has this week's compliance-risk digest in Slack.
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3
Google Sheets - log renewal status
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log renewal status. - Log each flagged instructor's credential, expiration date, and renewal status
- Update the status once a renewal is confirmed
- Keep a running record for the school's accreditation file
Done when The renewal tracker reflects every flagged instructor's current status.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the instructor about renewing?
No. This workflow only alerts the program director internally. Add a drafted Gmail reminder if you also want a ready-to-send nudge for the instructor to review before it goes out.
How far ahead does it flag an expiring credential?
It flags anything expiring within 60 days, and puts anyone whose credential lapses before a class they're already scheduled to teach at the very top.
Why keep a renewal tracker at all?
Accreditors like ACCSC and COE expect a documented instructor-credential record, so the Sheets tracker doubles as the paper trail for your next site visit.
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