Reconcile motor club invoices without the spreadsheet grind
Every Monday, WebRun opens Towbook, pulls completed motor club dispatches from the prior week, matches them against expected payment rates, logs any underpaid or missing reimbursements to a Google Sheet, and alerts your billing team in Slack.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automate motor club invoice reconciliation for my towing company?
Every Monday, WebRun pulls last week's completed motor club dispatches from Towbook, compares each against your contracted reimbursement rates, logs every variance to a Google Sheet, and posts a summary to Slack. Billing teams catch underpayments without manually cross-referencing call records.
- Underpaid motor club calls caught every week without manual cross-referencing
- Reconciliation sheet updated automatically before the billing team starts Monday
- Variance trends visible over time in a single Google Sheet
Built for towing companies · roadside assistance operators · tow billing managers · motor club contractors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.towbook.comin a real browser with your saved login - no setup, no API keys. -
1
Towbook - pull completed motor club calls
towbook.com How to Automate Towbook
WebRun opens Towbook to pull completed motor club calls. - Open Towbook and filter dispatches to completed motor club calls from the prior week
- Capture call ID, motor club name, service type, mileage, and billed amount for each
- Note the expected reimbursement rate per motor club contract
Done when Every completed motor club call from the past week is listed with its billed details.
-
2
Google Sheets - log and flag discrepancies
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log and flag discrepancies. - Open the motor club reconciliation sheet
- Append each call with billed versus expected amounts side by side
- Highlight rows where the variance exceeds your threshold
- Mark calls with no payment recorded as pending
Done when The reconciliation sheet is updated and discrepancies are highlighted.
-
3
Slack - alert billing team
slack.com How to Automate Slack
WebRun opens Slack to alert billing team. - Post a summary to the billing Slack channel: total calls, total expected, total variance
- Include a link to the updated Google Sheet
- List the top discrepancies by dollar amount
Done when Billing team has the weekly reconciliation summary and sheet link in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it submit disputes to motor clubs automatically?
No. WebRun only flags and logs discrepancies. Your billing team reviews the sheet and decides whether to escalate a dispute.
Which motor clubs does it handle?
Any motor club tracked in Towbook: AAA, Agero, Allstate, Urgently, and others. The logic works from your Towbook records, not hardcoded club names.
What if Towbook rates differ from the contract rate?
You set the expected rate per club in the Google Sheet once. WebRun compares each call against those rates every week and flags the gap.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.