Collect swim ability and experience before each lesson
Whenever a lesson is booked in WaveRez, WebRun checks whether the guest gave their swim ability and surf experience, logs any missing detail to a Google Sheet, and drafts a short, friendly intake-question email in Gmail, left unsent for your approval, so instructors know each guest's level and any nonswimmer is flagged before the lesson.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I collect swim ability and surf experience from guests automatically?
Whenever a lesson is booked in WaveRez without swim ability and experience filled in, WebRun logs the gap to a Google Sheet, marks any weak swimmer or nonswimmer for the instructor, and drafts a short intake-question email in Gmail left unsent for your approval, so every guest's level is known and confirmed before they get in the water.
- Instructors know each guest's swim level before the lesson
- Weak swimmers and nonswimmers are flagged for a safer session
- Missing answers are chased with a ready email you approve
Built for surf schools · surf instructors · watersport operators · surf camps
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.waverez.comin a real browser with your saved login - no setup, no API keys. -
1
WaveRez - check the intake answers
waverez.com How to Automate WaveRez
WebRun opens WaveRez to check the intake answers. - Open WaveRez and read the new booking's intake fields
- Check whether swim ability and prior surf experience are filled in
- Capture the guest name, lesson date, and email
- Flag any answer that indicates a weak or nonswimmer for instructor awareness
Done when The booking is marked complete or missing swim ability and experience.
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2
Google Sheets - log missing details
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log missing details. - Open the Guest Readiness sheet
- Log each booking with its swim ability, experience, and any missing field
- Mark weak swimmers and nonswimmers so instructors can plan a safer session
- Update rather than duplicate a guest already listed
Done when The sheet shows each guest's readiness with gaps and swim risks marked.
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3
Gmail - draft an intake question email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft an intake question email. - Draft a short, friendly email in Gmail asking the guest to confirm their swim ability and experience
- Explain it helps the instructor pick the right spot and keep them safe
- Leave the email as a draft for your review. Never email a guest automatically
- Skip drafting where the guest already answered both questions
Done when An intake-question email is drafted for each guest with a missing answer.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it email guests the questions on its own?
No. WebRun drafts the intake-question email in Gmail and leaves it unsent. You review and send it, so nothing reaches a guest until a human approves it. The Google Sheet log is internal.
How does it help with water safety?
It reads the swim ability answer in WaveRez and marks weak swimmers and nonswimmers in the Google Sheet, so the instructor knows before the lesson to choose a safer spot and watch that guest closely.
What if the guest already answered everything?
It logs the completed answers to the sheet and skips drafting an email, so guests who already told you their level are not asked again.
Related templates
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