Fill the room for your next parent showcase day
Every Monday, WebRun opens Sawyer, finds classes approaching their final session of the term, drafts a showcase day invite campaign in Mailchimp naming the date, time, and what their child will demo, and adds a tentative hold to Google Calendar for the room and instructor.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I invite parents to their child's STEM class showcase day?
WebRun checks Sawyer every Monday for classes nearing the final session of their term, then drafts a Mailchimp showcase day invite naming the date and what each child will demo, addressed to that class's families. It also adds a tentative Google Calendar hold for the room and instructor, so showcase day gets planned and invited without anyone drafting it from scratch.
- Showcase invites go out reviewed and ready instead of written last minute
- The room and instructor are held before the invite even sends
- Every class nearing term end gets a showcase without anyone tracking dates by hand
Built for STEM studio owners · robotics and coding program directors · camp and class marketing coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.hisawyer.comin a real browser with your saved login - no setup, no API keys. -
1
Sawyer - find classes nearing their final session
hisawyer.com How to Automate Sawyer
WebRun opens Sawyer to find classes nearing their final session. - Open Sawyer and identify classes within two sessions of their term end date
- Note the room, instructor, and enrolled families for each class approaching showcase readiness
- Confirm the class has not already had a showcase invite sent this term
Done when Every class nearing term end is listed with its room, instructor, and families.
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2
Mailchimp - draft a showcase day invite
mailchimp.com How to Automate Mailchimp
WebRun opens Mailchimp to draft a showcase day invite. - Draft a showcase day invite naming the date, time, and what each child will demo
- Address it to the enrolled families for that specific class
- Leave the campaign as an unsent draft in Mailchimp for your team to review and schedule
Done when A reviewed showcase invite draft is ready in Mailchimp for every class approaching term end.
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3
Google Calendar - hold the showcase slot
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to hold the showcase slot. - Add a tentative hold for the showcase slot naming the room and the instructor
- Label the hold with the class name so it is easy to confirm or adjust
Done when A tentative showcase hold exists on the calendar for every class with an invite drafted.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it invite families to showcase day without my approval?
No. WebRun drafts the invite campaign in Mailchimp and leaves it unsent. Your team reviews the date, the room, and the wording before scheduling it to go out.
Does the calendar hold lock in the room?
No. It is a tentative hold so the slot is not double booked while the invite is under review. Your team confirms the real showcase date and room once it is finalized.
How does it decide a class is ready for a showcase?
It looks at how many sessions remain before the class's term ends in Sawyer. You can adjust how many sessions out it should start preparing the invite.
Related templates
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