Track and report speech therapy no-shows every day
Every morning, WebRun opens WebPT, identifies appointments marked as no-show or cancelled from the previous day, logs each to a Google Sheet with patient details and appointment type, and flags repeat no-shows so your front desk can prioritize follow-up calls.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track speech therapy no-shows each day?
WebRun opens WebPT every morning, finds all appointments marked no-show or late-cancel from the previous day, and appends them to a Google Sheet. Repeat no-show patients are automatically highlighted so your front desk knows who to prioritize for a follow-up call, with per-therapist totals updated daily.
- Every no-show is logged automatically without manual chart review
- Repeat no-show patients are flagged before the morning huddle
- Per-therapist no-show counts update daily for operational reporting
Built for SLP front desk staff · speech therapy practice managers · outpatient rehab clinics · pediatric speech therapy practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.webpt.com/loginin a real browser with your saved login - no setup, no API keys. -
1
WebPT - identify no-show and cancelled appointments
webpt.com How to Automate WebPT
WebRun opens WebPT to identify no-show and cancelled appointments. - Open WebPT and filter yesterday's schedule for no-show and late-cancel statuses
- Capture patient name, appointment type, therapist, and no-show count for each
- Identify any patient with two or more no-shows in the past 30 days
Done when Every no-show and late-cancel from yesterday is captured with full appointment details.
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2
Google Sheets - log and flag repeat no-shows
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log and flag repeat no-shows. - Append each no-show to the practice's running no-show log sheet
- Highlight rows where the patient has two or more recent no-shows
- Update the summary tab with yesterday's total no-shows by therapist
Done when The no-show log is updated and repeat offenders are flagged for priority follow-up.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it automatically contact patients who no-showed?
No. WebRun logs the no-shows and flags repeat patients internally. Any outreach to patients must be initiated and reviewed by your staff, since patient messages containing appointment details are draft-not-do.
How does it define a repeat no-show?
It counts appointments marked no-show or late-cancel in WebPT within the past 30 days and flags any patient with two or more occurrences in that window.
Can it cover multiple therapists or locations?
Yes. WebRun reads all therapists and locations within your WebPT account and logs each no-show with the assigned therapist, so you can filter the sheet by provider or location.
Related templates
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