Track IEP meeting deadlines for your school-based speech therapy caseload
Every Monday, WebRun opens WebPT, identifies students on the speech therapy caseload whose IEP annual review or re-evaluation deadline falls within the next 60 days, logs each to Google Sheets with student initials, school, and days remaining, and flags any deadline inside 30 days for urgent action.
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How do I track IEP deadlines for my school-based speech therapy caseload automatically?
WebRun opens WebPT every Monday, finds school-based speech therapy students with IEP annual review or re-evaluation deadlines within 60 days, and logs them to Google Sheets with urgent items highlighted in red. Therapists start each week with a clear compliance calendar so no IEP deadline becomes a violation.
- No IEP annual review or re-evaluation deadline is missed across the caseload
- Therapists start each Monday with a ranked compliance calendar
- Urgent deadlines inside 30 days are highlighted in red for immediate action
Built for school-based speech-language pathologists · SLP supervisors · special education departments · school district therapy services
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.webpt.com/loginin a real browser with your saved login - no setup, no API keys. -
1
WebPT - identify students with IEP deadlines within 60 days
webpt.com How to Automate WebPT
WebRun opens WebPT to identify students with IEP deadlines within 60 days. - Open WebPT and filter the caseload for students receiving school-based speech therapy services
- Identify students whose IEP annual review or re-evaluation date falls within 60 days
- Capture student initials, school assignment, therapist, IEP type, and days until deadline
- Sort by days remaining, most urgent first
Done when Every student with an IEP deadline within 60 days is identified and ranked by urgency.
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2
Google Sheets - log and flag urgent IEP deadlines
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log and flag urgent IEP deadlines. - Append each deadline entry to the IEP tracking Google Sheet
- Highlight rows where the deadline is 30 days or fewer in red
- Update the summary tab with a count of upcoming deadlines by school
Done when The IEP tracking sheet is updated with this week's upcoming deadlines and urgent items are highlighted.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it draft IEP documents or send notices to families automatically?
No. IEP documents and any family communications are draft-not-do. WebRun tracks deadlines and logs them to Google Sheets. The therapist and special education team complete and distribute IEP documents.
How does it know each student's IEP annual review date?
It reads the IEP dates recorded in WebPT under each student's plan of care. Accurate IEP dates in WebPT are required for the tracker to work correctly.
What if a student's IEP meeting has already been held?
WebRun reads the current plan status from WebPT on each run. If the IEP date has been updated after the meeting, that student will be excluded from the next week's deadline list.
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