Catch expiring usage rights before they lapse
Every Monday, WebRun reads each creator contract stored in Google Drive to find its usage rights end date, checks Sprout Social for any content still scheduled or boosted under a license ending within two weeks, and drafts a renewal request email to the creator's contact, leaving it for the account manager to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track creator usage rights before they expire?
WebRun catches expiring usage rights before they become a problem. Every Monday it reads each creator contract in Google Drive for its usage window, checks Sprout Social for content still scheduled or boosted under a license ending within two weeks, and drafts a renewal request to the creator's contact for the account manager to review and send.
- No paid ad keeps running on an expired usage license
- Renewal requests go out before a right lapses, not after
- Every contract deadline is tracked without a spreadsheet someone forgets to check
Built for influencer marketing agencies · brand partnerships teams · legal and contracts staff · social media agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.sproutsocial.comin a real browser with your saved login - no setup, no API keys. -
1
Google Drive - read each contract's usage window
drive.google.com How to Automate Google Drive
WebRun opens Google Drive to read each contract's usage window. - Open the contract folder and read the usage rights clause in each active creator agreement
- Capture the license end date, the channels covered, and whether paid whitelisting is included
- Flag any contract with a usage window ending within the next two weeks
Done when Every active contract's usage rights end date is captured.
-
2
Sprout Social - check content still live under that license
sproutsocial.com How to Automate Sprout Social
WebRun opens Sprout Social to check content still live under that license. - Check Sprout Social for any post or ad using the flagged creator's content
- Confirm whether that content is still scheduled, boosted, or actively running
- Note which posts need to be pulled if the right is not renewed in time
Done when Every flagged contract has its current content usage confirmed.
-
3
Gmail - draft the renewal request
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the renewal request. - Draft a renewal request to the creator's contact referencing the expiring window and the content still running
- Include the current terms as a starting point for the renewal
- Leave the email as a draft in the account manager's inbox for review before sending
Done when A ready-to-send renewal request is drafted for every contract expiring within two weeks.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the creator without approval?
No. WebRun drafts the renewal request and leaves it in the account manager's inbox. Nothing is sent to a creator or their agent without a person reviewing it first.
How does it read the usage rights terms?
It reads the usage rights clause in each contract stored in Google Drive, including the end date and which channels the license covers, such as paid whitelisting.
What if content is still running after a right expires?
It flags exactly which posts or ads are affected so your team can pull them or fast-track the renewal before the client is exposed to a rights dispute.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.