Send sleep study prep reminders to every scheduled patient
Every morning, WebRun opens CareCloud, finds sleep studies scheduled in the next 48 hours, drafts a prep reminder for each patient, logs them to a Google Sheet for staff review, and posts a summary to Slack so nothing slips through.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically send sleep study prep reminders to patients?
WebRun opens CareCloud every morning, finds sleep studies scheduled in the next 48 hours, and drafts a personalized prep reminder for each patient. Drafts are logged in Google Sheets for staff review and approval before anything is sent, keeping patient communication accurate and PHI secure.
- No sleep study patient misses prep instructions due to a manual oversight
- Staff spend seconds approving drafted reminders instead of writing them from scratch
- PHI never leaves approved channels without human sign-off
Built for sleep medicine clinics · sleep study technicians · practice managers · medical front desk staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.carecloud.comin a real browser with your saved login - no setup, no API keys. -
1
CareCloud - pull upcoming sleep study appointments
carecloud.com How to Automate CareCloud
WebRun opens CareCloud to pull upcoming sleep study appointments. - Open CareCloud and navigate to the Schedule module
- Filter appointments to sleep study visit types in the next 48 hours
- Capture patient name, appointment time, study type, and any prep notes on the order
Done when Every upcoming sleep study appointment is listed with its patient details and study type.
-
2
Google Sheets - log drafted reminders for staff review
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log drafted reminders for staff review. - Open the sleep study prep tracker sheet
- Add a new row for each patient with their appointment time and drafted prep instructions
- Mark each row as Pending Review so staff can approve before sending
Done when All drafted reminders are logged in Google Sheets and flagged for staff review.
-
3
Slack - notify staff of reminders awaiting approval
slack.com How to Automate Slack
WebRun opens Slack to notify staff of reminders awaiting approval. - Post a summary to the sleep clinic Slack channel listing how many reminders are pending review
- Include a link to the Google Sheet so staff can approve or edit each draft
Done when Staff are notified in Slack and can access the draft queue in one click.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send prep reminders directly to patients?
No. WebRun drafts every reminder and places it in a Google Sheet queue for staff to review and approve. No message reaches a patient until a human clears it, keeping PHI inside your approved workflow.
What prep details does the reminder include?
It pulls the study type, appointment time, and any prep notes documented on the CareCloud order, then assembles them into a ready-to-send draft your staff can edit before approving.
What if a patient cancels between runs?
CareCloud is checked fresh each morning, so cancelled appointments are not included in that day's draft queue. Any draft already staged for a cancelled patient is flagged as stale in the Sheet.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.