Follow up on outstanding sign proofs automatically
Every morning, WebRun opens Cyrious, finds every job sitting in a proof-pending state, drafts a polite follow-up email for each customer, and queues the drafts in Gmail for your review. A summary of pending proofs is also posted to Slack so the team knows what is waiting.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically follow up on sign proofs waiting for customer approval?
WebRun checks Cyrious every morning for jobs stalled at the proof-approval stage, drafts a polite follow-up email for each customer referencing their job number and days waiting, and saves the drafts in Gmail for your review. A Slack summary shows the team every outstanding proof so nothing slips through.
- No sign job stalls for days on an unanswered proof
- Every follow-up is reviewed by a human before it reaches the customer
- Team sees outstanding proofs in Slack without digging into Cyrious
Built for sign shops · graphics companies · wide-format printers · vehicle wrap studios
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.cyrious.comin a real browser with your saved login - no setup, no API keys. -
1
Cyrious - find jobs awaiting proof approval
cyrious.com How to Automate Cyrious
WebRun opens Cyrious to find jobs awaiting proof approval. - Open Cyrious and filter orders to the proof-pending stage
- Capture each job's number, customer name, contact email, proof sent date, and days waiting
- Sort by oldest proof first
Done when Every job waiting on proof approval is listed with customer details and how long it has been waiting.
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2
Gmail - draft follow-up emails for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft follow-up emails for review. - Draft a short, friendly follow-up email for each customer referencing their specific job number
- Note how many days have passed since the proof was sent
- Save every draft as unsent for your review and approval before any message goes out
Done when One draft follow-up email per pending proof is waiting in Gmail for your approval.
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3
Slack - post pending-proof summary to team
slack.com How to Automate Slack
WebRun opens Slack to post pending-proof summary to team. - Post a concise list of all proof-pending jobs with days waiting to the team channel
- Flag any job waiting more than three business days
Done when The team has a real-time view of every outstanding proof in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the follow-up emails automatically?
No. Every follow-up email is saved as a Gmail draft for your review first. Nothing is sent to a customer until you approve and send it yourself.
How does it know which jobs are waiting on proofs?
It reads the production stage in Cyrious and flags every job currently sitting in the proof-pending state, along with how many days have passed since the proof was sent.
What if the customer already approved but Cyrious was not updated?
WebRun reads the live status in Cyrious each morning. If a job has moved past the proof stage it is skipped. Keep Cyrious up to date and the list stays accurate.
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